Job Details

Trial Executive Legal Administrative Assistant

Company name

Organization Type

Law Firm

Job Type

Legal Staff

Date Last Verified

Feb 13,2019

Valid Through

May 29,2019

Posted on

Feb 11,2019

Years of Experience

Min 8 yrs required

Location

Denver, CO, United States

Employment Type

Full-time

Industry

Legal
Practice Area
Litigation >> Litigation - General/Commercial
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Trial Executive Legal Administrative Assistant
Duties: Under direct supervision, supports the delivery of quality legal services to clients by secretarial and administrative support to assigned attorneys, paralegals, or other timekeepers while working collaboratively and cooperatively with others in a team-oriented environment. Coordinates preliminary conflicts checks with records management to ensure attorney and firm ability to represent requesting party; creates, maintains, and disposes of client and firm files following appropriate guidelines as directed; coordinates with Records to create and maintain files and indexes, both paper and electronic. Finance: Enters timekeepers’ time into the Elite time entry system to meet established schedules; prepares expense reimbursement and disbursement requests; prepares billing letters and submits bills to clients; communicates with clients regarding payment schedules and past due payments; coordinates with the accounting department on all other financial matters. Calendar: Maintains and updates calendars for assigned timekeepers, including meetings, appointments, deadlines (including docketing), and client related activities; coordinates scheduling of and assists in preparing for appointments, meetings, and conferences. Travel: Coordinates travel arrangements for timekeepers and clients with Christopherson Business Travel; prepares itineraries and travel expense reports. Administrative Support: Answers and screens telephone calls; greets clients and handles routine client matters as directed by timekeepers; processes incoming and outgoing mail, including arranging special mailings and courier services with Office Services; operates a variety of office equipment including computers, telephones, copiers, fax machines, and calculators; coordinates with Office Services for supplies, mail, and copy room.

Qualification and Experience

Qualifications: High school degree or equivalent and some years of legal secretarial experience or equivalent. Preferred Education and Experience: A bachelor’s degree and 8 years of legal secretarial experience. Notary Public; Legal Assistant or Paralegal certificate. Qualifications: Technical Capacity including, but not limited to, the above mentioned software, as well as use of computers, telephones, and all other office machines. Ability to communicate effectively both written and verbally. Encourages and facilitates cooperation, pride, trust, and group identity; fosters commitment and teamwork while encouraging others to achieve goals. Ability to handle multiple deadlines while organizing and prioritizing tasks, as well as time management. Knowledge of legal terminology and legal document formats in order to originate, read, interpret, prepare, revise, and finalize legal documents; originate, revise, and finalize correspondence, memoranda, timesheets, and project work as directed; proofreads to ensure accuracy of formatting, grammar, punctuation, and syntax; prepares revisions and redlines to documents as directed; ability to use transcription equipment and decipher handwritten drafts; prepares documents for e-filing and files documents with the appropriate courts; ability to create Table of Contents and Table of Authorities; preparation of notebooks and exhibits; may prepare docket entry forms for incoming and outgoing court papers and to document specific actions required for legal proceedings and personal or firm requirements. Type approximately 80 net words per minute; must be proficient in Microsoft Office (Word, Outlook, Excel, PowerPoint), Adobe Acrobat Pro, iManage, Elite, and DocuSign (or similar document management and time entry programs); strive to become proficient in new technology rollouts and willingness to attend trainings when offered. Demonstrated knowledge of court rules, including C.R.C.P. and F.R.C.P., and procedures as they apply; coordinates service and filing of all court documents, including individual subpoena service; communicates with courts on a regular basis in order to comply with specific procedures and rules. Ability to effectively communicate and work cooperatively with attorneys, staff, clients, coworkers, and vendors; proactively demonstrates effective teamwork and provides assistance to other assistants as time permits; operates as a backup assistant when needed; analytic ability to apply knowledge to practical applications and to foresee possible problems and effective solutions. Ability to support at least three partners; maintains confidentiality of all client and firm information; ability to work independently and effectively under time constraints and pre-set deadlines in an accurate manner with consistent high production; requires minimal supervision; ability to generate and implement new procedures for specific situations; willingness to meet the requirements of the position, accepting a wide variety of assignments as called upon; demonstrate skills in organizing and prioritizing multiple tasks; demonstrate reliability and willingness to work in a complex environment; other duties as assigned. Shows understanding, courtesy, tact, and empathy while cooperating with and relating to others; building relationships with people at all levels; shows dedication, work ethic, integrity, dependability, reliability, flexibility, adaptability, and a positive attitude. Detail oriented; ability to analyze problems; ability to problem solve. Able to display high standards of ethical conduct and understand the impact of violating same; is trustworthy; chooses an ethical course of action.

Company info

Hiring Coordinator
Davis Graham & Stubbs LLP
1550 17th Street
Suite 500
Denver, CO 80202

Review:

"Outstanding firm for the independent worker"

Current Employee - Reviewed on December 18, 2017

I would like to see this firm either relocate to a location that is more open or compensate those that rely on public transportation since getting there using public transportation can be quite the task.

Pros : Everyone at this firm is encouraged to handle their daily tasks and cases the way that they see. It is very entrepreneurship oriented in that regard. The starting pay is exceptional as well.
Cons : I found the location of the firm to be difficult to get to when relying on public transportation. This was a real hindrance and led to me having to find a new firm to work for.
Current or former employee? : Current Employee

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