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Carrot Peelers, Sales, Personality and Your Job Search
In-House
Legal Staff
Health Care
3-5 yrs required
Confidential Legal Specialist The candidate will handle duties that include: Transcribe and proofread legal documents; Schedule court depositions, hearings and other meetings; Make travel arrangements for attorneys and process third party and vendor invoices; File documents with the administrative agencies and courts by the established deadline; Develop, implement and validate document management and e-discovery process; Work with legal counsel, legal consultants and other related departments; Manage the day to day affairs of the Legal Department and support scheduling, obtaining equipment and editing presentation notes; Maintains current and orderly files according to guidelines, including, but not limited to administrative and court files. Provides quick retrieval of information, general document control, and updates materials. Closes files and sends to storage following policy. Provides guidance to and acts as authoritative source for others within same skill set. Respond to inquiries from executive office, union officers, senior staff, union leaders managing the flow of communications, answer questions, troubleshoot technical issues of applications or databases used and independently resolve problems whenever is possible. Prepare training presentation materials for Legal and HR for use of others, editing content and adding appropriated graphic and design elements, including web or cloud materials. Compose or prepare correspondence, forms, newsletters, flyers and reports at a professional level of technical skills using the Microsoft Office suite applications or similar. Serve as liaison with other UHW units in advising employees on internal process within the legal department, implement, prioritize and schedule activities based on a general plan or instructions from his/her supervisor. Serve as legal administrative support person, create agendas, order equipment, keep minutes, coordinate meeting’s logistics with T & M staff and communicate to members of the group. Perform specialized /technical duties required to support the specific responsibilities of his/her director and the Legal, HR and Executive team, using discretion to make judgments, based on general operational guidelines. Support purchasing for the office, research items and obtains prices. Compile and maintain information that may require web or library research, gathering and updating data and records. Participation of union activities that may include overnight travel. Perform other duties as required to support UHW mission, values, activities and programs, in addition to the function of the director or other directors that he/she supports on a regular basis. Track and maintain all legal and confidential documents for the Legal, HR and Executive departments. Assist the Chief of Staff and HR department in tracking legal cases, grievances and arbitration including preparation of information request and subpoenas. College degree preferred. Paralegal or legal studies desirable. Should have 3-5 years' experience on similar administrative, legal, operations or technical positions. Must have typing speed of at least 50 wpm with a high rate of accuracy and some proof-reading experience. Familiarity with a multi-office, organizational environment, collective bargaining agreements & non-profit experience preferred. Demonstrated experience using computer software such as report writer, MS Office Suite software, including strong Microsoft Excel, Access, Cloud based systems and Salesforce skills to develop and maintain reports and statistical data with the ability to manage large volume of electronic data and paperwork in an organized, detailed and accurate manner is required. Familiarity with state and federal court dockets, such as Domainweb and PACER, legal research applications, such as LEXIS-NEXIS or Westlaw, and discovery applications a plus.
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