Legal Staff Paralegal in Dover, NH

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Legal Assistant
The candidate's duties include: Create, organize, and maintain office files, including litigation files. Prepare draft legal pleadings, motions, briefs and similar legal documents. Receive, handle, respond to, and track public record requests. Draft City contracts, leases, and deeds. Track monthly output measurable for the Office of the City Attorney. Process confidential reports, memoranda, and letters for the City Attorney. Perform legal research including real estate matters and titles. Attend to many items simultaneously, or in sequence. Transcribe and revise documents from tapes, dictation and hand written materials containing correspondence, memoranda, and project work in the daily production of legal documents including resolutions, ordinances, legal briefs and criminal complaints. Prepare special and confidential memos/reports/documents for City Attorney review and/or action. Proofread and edit documents, correspondence and memoranda to ensure accuracy of copy, grammar, punctuation and syntax. Maintain an appropriate level of confidentiality regarding operations and information of the City and Office of the City Attorney. Receive, screen and transmit telephone and conference calls and messages to the City Attorney. Process incoming and outgoing mail, date stamp and distribute promptly upon receipt. Maintain calendar of meetings/trips, coordinate conferences, meetings and appointments for the City Attorney and apprise the City Attorney in advance of commitment. Maintain organization of filing system, both paper and electronic. Assumes proper maintenance of various office machines, requisition supplies and maintain record of expenditures. Record liens, deeds, mortgages and similar documents at the Strafford County Registry of Deeds. File documents with local Courts as needed. Oversee, handle, and track City claims (both by and against the City) and act as a liaison with the City’s risk pool carrier/insurer. Member of the City’s Joint Loss Management Committee. Perform other related duties as required. Coordinate activities with other employees, departments and agencies. Establish and maintain effective working relationships with employees, other departments and agencies, and the general public. Maintain familiarity with and execute safe work procedures associated with assigned work.

Qualification and Experience

The candidate must have: Thorough knowledge of legal support practices and procedures. Thorough knowledge of business English, spelling, arithmetic and vocabulary. Working knowledge of operations particular to City Attorney. Thorough knowledge of modern office equipment, practices and procedures. Should have : Working knowledge of personal computer hardware and software including familiarity with the use of various software applications including word-processing, electronic spreadsheets and data bases. Ability to type accurately and rapidly. Considerable knowledge of general City operations and organization. Ability to maintain administrative, fiscal and general records and to prepare reports and answer questions from records. Ability to prepare effective correspondence, reports and other documents. Ability to perform office management details without referral to a supervisor. Ability to maintain effective working relationships with high level officials, department heads, employees, and the public and to deal with public relations problems courteously and tactfully. Should have Associates degree in paralegal, office management, business administration or other highly specialized training in legal office management skills, plus at least 3 years progressively responsible administrative support experience as an Executive Assistant or Legal Secretary or Paralegal which included skilled typing and stenographic duties; OR any equivalent combination of education and experience which demonstrates possession of the required knowledge, skills and abilities. Certified Legal Assistant/Paralegal, preferred.

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