Download App | FOLLOW US ON SOCIAL MEDIA
 Upload Your Resume   Employers / Post Jobs 

Legal Staff Legal Secretary in San Francisco, CA

California Public Utilities Commission Sep 15,2021 Location USA San Francisco CA
This job is expired...

Government

Legal Staff

Profile

Legal Secretary / Senior Legal Typist The candidate conducts thorough review and processing of incoming ALJ and Commission legal documents that include rulings, scoping memorandum, Executive Director’s Orders, proposed decisions (PD), revisions, final decisions (FD), alternate decision, presiding officer’s decision (POD), Modified POD, decision different, draft resolutions, and final resolutions. The incumbent will be mostly assigned to complex formal proceedings that require more attention and expertise with contentious issues usually with a 30-day comment period, a considerable number of pages with attachments (50 or more pages) with large service lists (20 or more). Uses various department-supported desktop technology, telecommunication devices and supported computer software including, but not limited to, word processing, document assembly, case management, electronic filing and other standard business software programs to proficiently type, format, edit, store, retrieve, print, process, and electronically transmit and/or file legal documents for contentious and large proceedings with 30-day comment period. Ensures statutory deadlines are met for public notice and comment adhering to all applicable legal requirements by daily tracking of status on the signature sheet (blue) of assigned proceeding documents during the ALJ management and ACO review and approval routing. Independently works with Assigned ALJ to incorporate edits proposed by the appropriate industry division staff, ALJ management and Assigned Commissioner’s Office (ACO). Types, formats and attaches appropriate cover letters depending on assigned proceeding category with the Chief ALJ’s signature to ensure complete service and publication. Timely submit a complete and approved proposed agenda item package to ALJ Front Desk and Agenda clerk for numbering and inclusion on the final agenda for scheduled Commission Voting Meetings. Monitors requests for holds on assigned ALJ agenda items and adjust dates. Monitors proceedings with a 30-day comment period and insert appropriate legal language when no comments are received. Processes red-lined version and clean version of ALJ revisions, distribute internal electronic copy and serve to parties electronically prior to Commission Voting Meeting. Conforms and serves decisions rendered by the Commission – incorporates any additional changes made at the Commission Meeting including alternate pages, if appropriate; inserts decision numbers issued by Process Office; completes signature page noting Commissioners signing the order, absences, abstentions, recusals, concurrences and/or dissents; and inserts date signed and date mailed Electronic Processing, Filing and Web Publishing of ALJ Proceedings Work Products. Ensures conversion of ALJ proceedings work products for PDF/A compliance using Adobe Acrobat, and compounded as needed for E-filing for, submission for Docket review and approval, and electronic courtesy copies are served to parties/service list based on statutory deadlines per Rules of Practice and Procedure. Establishes and Maintains electronic files, folders and versions on Content Server (CS)/ shared drive as required for web publication on the website. Drops electronic copies of ALJ proceedings documents on ALJ Front Desk/Agenda CS folder once included on the Commission Voting Meeting Agenda. Ensures timely and proper distribution of copies of all relevant agenda items and revisions required for Commission Voting Meetings for the in-person or virtual Escutia table. Daily status update of STAR Tracker Excel Sheet report on One Drive for assigned documents to ensure proper assignment load distribution within the unit and timely approval of assigned ALJ docs. Researches complex proceedings on the Case Information System (CIS) and create Ad Hoc reports for ALJ management. Generates STAR reports and statistics through Oracle database and OneDrive tracker for admin and budgetary purposes. Acts as primary resource regarding inquiries for STAR legal procedures from ACO and internal divisions. Acts as lead and conduct training for new LS or SLTs within the unit, and new ALJs for the JumpStart program. Acts as lead for updates of STAR templates and forms on Content Server and SharePoint. Prepares proceedings-related additional correspondences under general direction from the ALJ. Processes Hearing Request forms, prepare and sends hearing notices in the absence of the Hearing Calendar Clerk. Also provides coverage in contacting parties, schedules hearing rooms (on-site and off-site), reviews off-site facilities reservation agreements, checks the availability of hearing reporters. Other job-related duties as assigned.

Qualification and Experience

The candidate should have a demonstrated interest in assuming increasing responsibility, demonstrated interest in assuming increasing responsibility, mature judgment, loyalty, poise, tact, and discretion. Should have Education equivalent to completion of the 12th grade.
Senior Legal Typist: Should have 1-year of experience in typing and clerical work, at least six months of which shall have been in work of a legal nature requiring the preparation of legal correspondence, petitions, briefs, motions, depositions, and various legal notices and forms. Academic education above the 12th grade may be substituted for six months of the required general experience on the basis of either one year of general education being equivalent to three months of general experience, or one year of education of a business or commercial nature being equivalent to six months of general experience. Or Completion of a certificated legal secretarial program at either a regionally accredited college or business school approved by the Bureau of Private Postsecondary and Vocation Education and accredited by the Accrediting Council for Independent Colleges and Schools may be substituted for all of the required general and legal experience.
Legal Secretary: Should have 1-year of experience in the California state service performing the duties of a Senior Legal Typist, Range B. Or 2 years of experience in a private law firm, corporate law office, or a legal program in a governmental agency performing a full range of legal secretarial duties, which requires the preparation of legal documents for filing and service. [(1) Academic education above the 12th grade may be substituted for six months of the required experience on the basis of either (a) one year of the general education being equivalent to three months of the required experience, or (b) one year of education of a business or commercial nature being equivalent to six months of the required experience; or (2) Completion of a certificated legal secretarial program at either a regionally accredited college or a business school approved by the Bureau of Private Postsecondary and Vocational Education and accredited by the Accrediting Council for Independent Colleges and Schools may be substituted for one year of the required experience. Should have knowledge of technical legal terms and various legal forms and documents and their processing; modern office methods, supplies, and equipment; business English and correspondence. An understanding of the judicial process, Department and legal procedures and practices, and multiple and specialized areas of law; the proper format of State and Federal citations; use of legal resources from traditional library references and software applications. Should have the ability to type at a speed of 45 words per minute; read and write English at a level required for successful job performance; establish and maintain effective working relationships; prepare correspondence independently; perform difficult legal clerical work including the ability to process a large variety of legal documents, spell correctly, use good English, and make arithmetic computations; transcribe accurately difficult dictation involving a variety of legal terms from a dictating machine; communicate effectively; follow directions; analyze situations accurately and take effective action. Type, format, file, and serve legal pleadings in multiple jurisdictions, including State, Federal and appellate courts, or Office of Administrative Hearings; independently perform complex clerical and legal secretarial work; coordinate and schedule legal services; screen mail, visitors, and telephone calls and take appropriate action; interact with courts, administrative agencies, governmental entities, co-counsel, opposing counsels, or witnesses as directed by the attorney ensuring deadlines are met; compose correspondence; give information and provide assistance using good judgment and discretion; maintain case and administrative files and records; may act in a lead capacity over clerical staff including legal typists. Special Personal Characteristics: A demonstrated interest in assuming increasing responsibility, mature judgment, loyalty, poise, tact, and discretion.



Final Filing Date: 9/19/2021.

Additional info

JOB ID: JC-267957. Apply online. No emails. Visit the website for more information.

Company info