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Carrot Peelers, Sales, Personality and Your Job Search
Law Firm
Legal Staff
Other
Min 2 yrs required
Legal Administrative Assistant Responsibilities: Manage and maintain calendar (utilizing calendar software, if applicable) and assist assigned attorney/legal personnel in meeting deadlines. Schedule appointments and meetings, arrange for conference rooms, and communicate information to all respective parties. Input attorney/legal personnel’s time utilizing the Firm’s time entry software on a daily basis. Open new client matters and request conflict of interest checks. Generate new files and maintain client and general files assuring that filing is kept current. May prepare files to be closed utilizing proper records storage procedures. May conduct periodic review of inactive files for possible storage of files. Update listing of client/matters for each attorney/legal personnel, if appropriate. Make travel arrangements, prepare itineraries, and compile documents for travel-related meetings.
Qualification and Experience
Qualifications: High school diploma or equivalent; or 2+ years legal secretarial experience; or equivalent combination of education and experience. Working knowledge of MS Word required. Prior experience in a variety of practice areas of law a plus. Ability to work with routine documents and forms and produce documents from transcription. Familiarity with Outlook, Excel, HotDocs, LegalKEY, Adobe Reader, and PowerPoint a plus. Minimum keyboarding skills of 45 wpm required. Excellent interpersonal, verbal, and written communication skills. Ability to communicate with courtesy and diplomacy, efficiently follow written and verbal instructions, provide information, and maintain effective relationships with a diverse group of attorneys, clients, staff, and outside contacts. Ability to manage multiple priorities in a fast-paced, deadline-driven, detail-oriented work environment utilizing excellent judgment, administrative abilities, and decision-making skills. Ability to work with frequent interruptions and adapt to changing assignments and/or workflow on a regular basis. Analytical and technical skills requiring an aptitude for detail and accuracy in order to perform essential administrative/clerical functions and utilize Firm software. Excellent organizational skills including record keeping, data collection, and system information. Ability to compile and analyze data and furnish information in report format, written correspondence, e-mail, or verbally. Dependable team player who works collaboratively and cooperatively with others in a team-oriented environment. Ability to act independently and make routine decisions within scope of the position’s responsibilities.
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