Job Details

Legal Staff Paralegal in Vero Beach, FL

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Company name

City of Vero Beach

Organization Type


Job Type

Legal Staff

Practice Area

Government and Government Relations

Years of Experience

Min 3 yrs required


Vero Beach, FL

Date Last Verified

Sep 26,2018

Posted on

Jan 03,2018

102 hits


Paralegal The candidate will be responsible for day-to-day administrative and support functions in a local government law practice. Under direction and supervision of the city attorney, performs office administrative and operational duties and provides professional administrative and legal support to attorney staff; performs legal and other research, document drafting, and other litigation support under supervision of a licensed attorney; performs other duties and responsibilities as assigned. Carries out responsibilities and duties in accordance with federal, state, and local laws, and in accordance with established organization and office policies and procedures. Answers and directs phone calls; receives and directs office visitors; receives and directs mail and other deliveries; acts as administrator for practice management software; acts as office records custodian and law librarian; manages, organizes, and maintains office paper and digital/electronic files and documents; compiles and reports legal services requests and maintains other office records; manages and coordinates attorney appointment calendars; schedules and coordinates meetings and calls; makes travel and accommodation arrangements; prepares office payroll submittals; maintains and accounts for petty cash; processes credit card and other accounts payable billings for payment; performs initial review of invoices from outside legal counsel and others; prepares expense voucher submittals; prepares and transmits billing for recoverable expenses; prepares draft annual office budget; maintains and audits capital asset inventory; maintains and orders office supplies as needed. Prepares draft administrative and legislative documents such as correspondence, memoranda, deeds, easements, licenses, contracts, bills-of-sale, resolutions, ordinances, and council meeting agenda documents; records documents in county official records; interacts with staff and outside persons and entities in coordination and development of documents. Conducts and reports research of statutes, judicial decisions, administrative codes, and sources; performs initial review of litigation documents such as complaints, petitions, and other pleadings received; prepares draft pleadings such as complaints, petitions, and answers; prepares draft motions, discovery responses, subpoenas; files documents electronically and otherwise with courts and administrative tribunals; acts as liaison to outside counsel and others as needed; conducts and reports general research; gathers documents and other materials in case investigations; prepares documents and other items for discovery responses; prepares research and other memoranda, litigation summaries, indexes, and trial notebooks for trial; utilizes practice management software to record developments and actions and enters links to documents prepared and calendar activities; coordinates subpoenas, depositions, and court testimony for city employees and other witnesses.

Qualification and Experience

The candidate should have an Associate degree or equivalent in paralegal or legal assistant studies and 3+ years of progressively responsible experience as a legal assistant or paralegal in a law office, preferably in a local government setting, including preparation of draft documents, legal research and writing, or an equivalent combination of education and experience. Paralegal or Legal Assistant certification desirable. Should have knowledge of legal terminology and proper English, grammar, spelling, and punctuation. Working knowledge of applicable Federal, state, and local laws, regulations, rules, and ordinances related to local government administration, operations, and legal issues; knowledge and understanding of civil and appellate practice and rules of civil and appellate procedure is required. Must have ability to: use templates and otherwise formulate a broad variety of draft administrative, legislative, and legal documents such as correspondence, memoranda, contracts, easements, licenses, deeds, notices, liens, ordinances, and resolutions; use templates and otherwise formulate a broad variety of draft litigation and claims related documents such as demands, answers, summons, motions, subpoenas, judicial orders, settlement agreements, and discovery documents answers to interrogatories, requests for admissions and production, other discovery documents, and settlement agreements; track the course and deadlines in litigation, preparing for trial, drafting litigation documents, scheduling and assisting at hearings, depositions, strategy meetings, and trials; setting up and maintaining litigation files; knowledge and ability to handle electronic court filings; and act as liaison between city attorneys and staff with outside counsel, opposing counsel, judicial assistants, and other outside authorities and entities. Knowledge and proficiency in the use of computer/internet and legal research tools such as Westlaw and Lexis, as well as traditional methods of online research/investigation is needed.

Additional info

Job Number: 00140

Company info

Hiring Coordinator
City of Vero Beach
P. O. Box 1389
Vero Beach, FL 32961-1389