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Real Estate Administrator The candidate assists Divisionâ€™s Real Estate Director by accurately performing various real estate projects/tasks/duties related to real estate purchases/sales, lease transactions, rent and property tax payments. The Real Estate Administrator is tasked with saving firm money with the occupancy expenses. Additionally, the Administrator will also maintain the divisionâ€™s real estate database and produce reports. Point person to review and analyze Central Division occupancy expenses to find cost savings with utilities, electricity, natural gas, and other services for properties. Point person for all real estate property tax matters for approximately 330 annual property tax bills/payments. Obtaining/receiving property tax bills and preparing check requests for timely payments to tax authorities. Determine accuracy for all monthly rent payments. With SAP system access the Administrator will work directly with the A/P department monthly to pre-analyze if the rent payments are going to be paid accurately and then analyze if they were paid accurately. Communicate with the A/P department to inform them of all rent changes from new leases, terminations, rent bumps, etc. Prepare drafts and edits initial leases using existing Airgas template documents of leases, lease renewals, lease terminations, landlord notices, subleases and other miscellaneous forms. Manage all hard copy and electronic records related to leases for all Central Division locations including: lease preparation; lease renewals; lease terminations; landlord notices; shared site agreements in a very organized manner. Maintain the Central Division real estate database by verifying and/or incorporating all necessary information for deadline tracking, CPI based rent increases, lease renewal notifications, property acquisitions, property dispositions, renewed or expired leases/contracts, and regional strategy for all leased and owned locations. Prepare and draft initial real estate documentation for purchase and sale agreements using existing firm template documents. Research and locating title companies, surveyors, appraisers and other third party due diligence providers in order to buy, sell or lease properties. Research and analysis for industrial, commercial, office and retail leases as needed. Updates annual rent budget spreadsheet, insurance spreadsheet and other reports using existing firm spreadsheets and templates. Responsible for maintaining/tracking/analyzing the incoming sublease rent payments by working with the Cash Applications Dept. and maintaining accurate records. Generate real estate documents, correspondence and reports as directed on a timely basis as required by Director of Real Estate. Support completion of major project details and proactively track deadlines and tasks for all real estate transactions and projects. Coordinate with property tax consultants on tax appeals and Risk Management for insurance requirements for the companyâ€™s portfolio.
Qualification and Experience
A Bachelor degree required. Course work in real estate, laws and accounting preferred. 3-5 years of experience desired. Previous real estate experience desired. Paralegal certificate a plus. Strong computer, organizational, analytical, research and communication skills required. Understanding of office, industrial and retail leases and both purchase and sale documentation required. Should have proven ability to draft, abstract and review real estate documentation including review of surveys and title documentation as needed.
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