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Carrot Peelers, Sales, Personality and Your Job Search
Government
Legal Staff
Min 1 yrs required
District Attorney Secretary Responsibilities: Types correspondence, reports, memoranda, legal case records, and documents, orders, payrolls, statistical data (e.g., charts, tables, graphs) from rough drafts, marginal notes, or general instructions. Schedules appointments and relieves supervisor of administrative detail, such as checking time and attendance reports and approving purchase requisitions; assists in carrying out administrative policies and procedures. Takes and transcribes dictation from voice recording, shorthand, speedwriting, stenography, or steno script; takes and types minutes of meetings. Assembles information from various sources and arranges into proper format; proofreads written materials to identify errors in punctuation, spelling, and grammar; sets up and maintains office files, records, and indexes. Provides general information to office and telephone callers and/or refers them to appropriate parties; maintains control files to monitor the status and expedite the completion of staff assignments. Coordinates time, place, and participant arrangements for meetings. Sorts, screens, prioritizes, and routes incoming mail; maintains office supply inventories and orders supplies. May train or orient new employees; may provide a lead or full supervision of a small clerical unit; provides vacation and temporary relief as required.
Qualification and Experience
Qualifications: Veterans preferred. Completion of 18 semesters or 27 quarter units from a recognized college or 360 hours of training from a recognized occupational training program in secretarial sciences, office practices, business education, criminal justice, or a closely related field may be substituted for one year of the non-specialized clerical experience. 1+ years of experience as either a Secretary I or Legal Support Assistant II with Riverside County. OR 3+ years of increasingly responsible, broad, and varied clerical experience, 1+ year of which in a secretarial or stenographic capacity performing a wide range of complex legal clerical or stenographic duties. Knowledge of typing layouts and formats; operation and uses of common and automated office equipment including automatic or memory typewriter, personal computer, word processor, copier; filing systems (chronologic, numeric, alphabetic, subject area, tickler); business English including spelling, punctuation, grammar, capitalization, and word usage; record-keeping and clerical monitor/procedures; basic office procedures; arithmetic. Ability to operate standard and modern office equipment; proofread and review work for accuracy and completeness; input and retrieve data from computerized record-keeping systems; prioritize and route telephone calls and mail; monitor staff assignment deadlines.
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