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Date Last Verified
Legal Secretary The candidate will perform a variety of responsible legal secretarial and general clerical duties in support of the Law Department; and to provide secretarial and administrative support to the City Attorney or Assistant City Attorney. Use computer word processing to prepare, update and retrieve legal documents. Take and transcribe a variety of correspondence and legal documents, including resolutions, ordinances, legal opinions, contracts, briefs, leases and agreements. Prepare and process correspondence, legal papers and documents requiring knowledge of legal format, terminology and procedures. Act as receptionist providing information and assistance to the public; screen telephone calls and requests for information, routing to appropriate staff member, department or agency. Provide secretarial support to the professional legal staff; maintain appointment calendars, schedule meetings and prepare travel arrangements. Maintain litigation calendars; record follow-up trial dates, action dates and deposition of-cases. Index and file legal documents; assist in maintaining law library. Prepare and route billing information for publications including completing processing of all invoices in the City’s operating system. Prepare payment and Lamb's Order forms; maintaining records and forwarding billing information to appropriate departments. Compile and organize agenda materials and information for City Attorney's use in preparing documents for City Council agenda and in providing legal assistance including preparation of documents to City Manager and City departments. Compile information and assist in preparing a variety of documents related to bankruptcies. Maintain and distribute quarterly litigation log to Council and Certified Public Accountants. Must have completion of the twelfth grade supplemented by specialized legal secretarial training. Should have 2 years of increasingly responsible legal secretarial experience. Must have strong oral and written communication skills.
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