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Years of Experience
Date Last Verified
Government Contracts Administrator II The candidate, under limited supervision of the Government Contracts Manager, will provide complete contract lifecycle (cradle to grave) administration for government funded agreement (GFA) of moderate complexity. This includes supporting proposal activities; negotiating, administering, and closing out both the GFA and associated sourcing agreements (subcontracts) for a wide range of federal, state and local government clients and customers and pass-through entities; and managing Institute's risk through collaboration with appropriate Institute departments. Work with the Government Proposal Team to evaluate and analyze solicitations and submit compliant proposals through appropriate government systems or by other required means. Complex or large dollar value proposals will be submitted under supervision. Prepare representation and certifications and other governmental required documentation for the Manager's review and signature. Upon selection for award, review and negotiate GFAs of moderate complexity, interacting with government contracts personnel to finalize contractual elements including, terms and conditions, protection of intellectual property, budget, cost sharing, invoicing, property and equipment, SOW / SOPO and deliverables; seeking assistance from senior contracts staff or the Manager as require. Coordinate and obtain support from various Institute Departments including Sector Technical Staff and Finance, Government Finance, Audit, and Legal to resolve any contractual issues and reach agreement on final documents with government entity or pass-through entity. Obtain required reviews and approval of special / non-standard provisions within purview of legal, export control, finance, audit and business operations and ensure agreement execution is in accordance with Signature Authority Policy. Participate with legal, senior staff or the Manager in the negotiation of associated agreements (e.g. licensing, site access, NDA). Evaluate and analyze GFA terms; prepare Funding Agreement Summary, Flowdown Addendum and any other required documents with the review of senior staff or the Manager; and hold Internal Kickoff Meeting with senior contracts staff or the Manager in attendance. Administer assigned GFAs ensuring that required actions are performed in a timely manner working with Government Finance to ensure invoices are submitted and with Technical Staff to ensure deliverables are met in accordance with the Statement of Work, seeking assistance from senior staff or the Manager where required. Address and resolve issues which arise during the performance of the agreement. Negotiate GFA modifications. Negotiate GFA subcontracts with a wide range of subrecipients including, commercial entities, National Laboratories, and universities ensuring compliance with prime contract terms and conditions, seeking assistance from senior staff or the Manager as required. Address and resolve issues which arise during the performance of the agreement seeking assistance from senior staff or the Manager where required. Negotiate GFA subcontract amendments. Process GFA and Sourcing contract within the ERP system. Review and analyze contractor cost proposals to determine the reasonableness and acceptability of proposed project costs in accordance with Institute policy and prime contract requirements, working with senior staff or the Manager as necessary. Maintain both electronic and hardcopy files of GFAs to support annual audit requirements. Assist in the review and development of updated or enhanced government contracting policies and procedures. Support annual Single Audit.
Qualification and Experience
The candidate should have Bachelor's degree or equivalent experience. Business or legal field with Paralegal or Supply Chain Management specialization preferred. Membership in NCMA and/or NGMA a plus. Must have 4+ years of relevant experience in government contracting / grants management. Should have understanding of financial assistance agreements / government contracts processes, terms and conditions (including CFRs and FARs) and administration. Ability to negotiate and administer financial assistance agreements and contracts including the formulation of contractual provisions, terms and conditions is required. Experience in contracting with a variety of government organizations and other entities needed. Prior experience with SAP or similar ERP system is essential. Knowledge of the electric utility industry is desirable.
Job ID: 2914
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