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Date Last Verified
Years of Experience
ProfileLegal Secretary I-II The candidate performs entry-level/moderately complex secretarial work for the Office of the Attorney General - Financial Litigation and Charitable Trusts Division. Work involves providing legal and administrative support and maintaining communication with clients, attorneys, agencies, and the public. Assists in preparing, proofreading, and finalizing complex correspondence, pleadings, briefs and other legal documents. Reviews and processes mail for legal staff and schedules, maintains, and updates appointment calendars detailing events. Organizes, indexes, and files legal and administrative documents; develops, coordinates and maintains record keeping and filing systems for complex and document-intensive cases. Answers the phone, providing general information, or routing calls as appropriate. Obtains and follows requirements for proper filing and delivery of documents. Assists in coordinating travel arrangements and reimbursements for division personnel; prepares vouchers and other administrative forms. Assists in arranging meetings, interviews, depositions and court appearances; contacts courts and/or court reporter to ensure attendance. Assists with routine and complex aspects of trial and administrative hearings. Assists legal staff in complying with time accounting policies and procedures. May assist with maintaining a law library Participates in successful case management. May check citations of statutes, case notes, and legal references. May transcribe legal and technical dictation and record hearings activities. May assist in preparing responses to legislation inquiries and open records requests. Maintains relevant knowledge necessary to perform essential job functions. Attends work regularly in compliance with agreed-upon work schedule. Ensures security and confidentiality of sensitive and/or protected information. Complies with all agency policies and procedures, including those pertaining to ethics and integrity.
Qualification and Experience
The candidate must have Graduation from high school or equivalent. Should have 1+ year full-time general administrative, clerical, or secretarial experience; may substitute thirty credit hours from an accredited college or university OR completion of legal secretarial training for experience [Copy of certificate required]. Knowledge of legal practices and terminology is required. Skill in handling multiple tasks, prioritizing, and meeting deadlines is needed. Skill in the proper use of punctuation, sentence structure, grammar and spelling is must. Skill in effective oral and written communication is essential. Skill in using a computer for word-processing and data entry/retrieval is required. 1+ year of full-time experience as a legal secretary. 1+ year of full-time legal secretarial work in a litigation environment is preferred. Experience with financial, securities, or Texas charitable trusts is desired. Experience using Microsoft Word, Excel, Adobe Acrobat X Pro, and LCMS is a plus. Prior experience with the Office of the Attorney General or other state agency is helpful. Knowledge of electronic filing procedures for state and federal courts is an asset. Extensive knowledge of appellate brief, including preparation of table of contents and index of authorities is helpful.
POSTING NUMBER: 18-0761
Texas Office of the Attorney General
300 West 15th Street
Austin, TX 78701