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In-House
Legal Staff
Finance - Banking
Min 8 yrs required
Assistant Corporate Secretary, VP Duties:Support the Corporate Secretary Group in managing the governance matters, its board and committees and its subsidiaries. Communicate with external and internal Board and Committee members and other interested parties to develop meeting schedules, distribute meeting notices and coordinate meeting logistics. Assist in or perform all aspects of Board and Committee planning, liaise with directors in the agenda planning process, interact with presenters to solicit, review and provide comments on meeting materials, prepare draft resolutions and assemble and distribute meeting materials. Attend Board and Committee meetings, draft accurate minutes of such meetings for review by the Corporate Secretary, in house counsel and meeting participants. Conduct or assist in conducting after-meeting activities including drafting and distributing secretary’s certificates, preparing and submitting reports or filings with regulatory agencies, internal and external auditors or other interested parties, maintaining and updating corporate documents and records, inform required parties of any actions items identified during the meetings and track the resolution status thereof, update and maintain attendance records, and administer the director compensation program. Assist in the planning, preparation, and documentation process of certain management committee meetings. Participate in systems and process enhancements. Participate in legal entity maintenance and optimization projects, prepare or review documentation related to entity formations, dissolutions and other corporate actions, coordinate the State qualification process. Partake in other projects as necessary. Supervise outside consultants as necessary.
Qualification and Experience
Qualifications: Bachelor Degree in a related field. 8 years of banking or financial industry experience. 4 years of corporate secretary or paralegal experience, preferably in a complex financial institution. 4 years of experience preparing and documenting risk committee meetings. Prior experience in interacting with external members of the board of directors and senior level executives. Strong technical and business writing and proofreading skills. Excellent written and verbal communication skills, which allow to effectively communicate with board members, management, employees and third parties. Knowledge of corporate documentation requirements (constitutional documents, board and board committee materials, minutes, corporate housekeeping and governance documents). Highly organized and structured yet flexible to adapt to a changing environment. Meticulous attention to detail and accuracy is legendary. Produce high quality work products, even under pressure, with a minimal amount of supervision. Prioritizing skills allow you to handle multiple projects with competing demands and complete them on time. Willing to endure periods of stressful demands and are able to handle them in a professional manner. An accomplished user of the microsoft office suite and have previously worked with governance systems such as board portals and subsidiary management systems. Knowledge of the japanese language would be a plus.
Apply online. Position ID: 2019-0924
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