Job Details

Legal Executive Coordinator

Company name

Dignity Health

Organization Type

In-House

Job Type

Legal Staff

Date Last Verified

Dec 10,2018

Posted on

Apr 04,2018

Years of Experience

Min 5 yrs required

Location

San Francisco, CA
Practice Area
Contract Law >> Contract Law
Litigation >> Litigation - General/Commercial
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Legal Executive Coordinator
The candidate will be responsible for the provision of legal services and management of the legal affairs for Dignity Health and its hospitals, subsidiaries and affiliated businesses. Will provide prompt administrative support for Supervising Attorneys, including: Maintain and assist Supervising Attorneys in managing daily calendars, including, scheduling appointments, conference calls and meetings; Assemble agendas, necessary files and background materials for scheduled meetings or calls; Arrange meetings, as requested (including reserving rooms, obtaining appropriate; AV equipment, catering, etc.); Make travel arrangements as requested; Process business expenses in Concur; Receive mail and visitors; Answer phones of Supervising Attorneys, triage caller requests and refer to appropriate parties; Participate in back up phone coverage for San Francisco Office, if requested; Complete simple contract templates and forms as directed by Supervising Attorneys; Draft simple letters and correspondence on request of Supervising Attorneys; Proofread for spelling, grammar, capitalization, gender, page and section numbering of contracts in preparation for execution; Conform with Legal Department’s Contract Life Cycle (CLM) Protocol, and other applicable database standards including, but not limited to document, footer and matter naming conventions; and remain current on updates to the standardized protocols; Revise Word documents of significant length through several drafts; Create and populate PowerPoint presentations and Excel spreadsheets; Assist in coordination of system-wide projects for which a Supervising Attorney is primary legal support, including calendaring, distribution lists, taking minutes or doing other tasks as directed. Adopt quickly and maintain proficiency in Legal Department information technologies, which include: MS Outlook calendaring; Practice Manager (PM), a matter management system; E-billing/invoicing (Quovant); RMS file system for hard files; Concur (expense reporting); API Team Connect (employee time keeping). Input and maintain accurate information in data bases as needed to support management of contracts and non-contract matters through normal life cycle. Organize and maintain both electronic and hard copy files. Maintain the confidentiality of attorney-client communications. Participate in activities rotated or shared by support staff of the San Francisco Office, such as receiving subpoenas. Perform other duties as assigned. Must be familiar with and proficient in the use of databases and other information technology, in addition to full working knowledge of MS Office 2010 for PCs, including Outlook, Word, Excel, PowerPoint, and Access. Should have 5+ years of work experience in law firm or in-house legal department, or in company of substantial size. Bachelors’ degree or paralegal certification is preferred. Experience in contracts, litigation, or data base administration is helpful.

Additional info

Job ID: 2018-50804.

Company info

Hiring Coordinator
Dignity Health
185 Berry Street
Suite 300
San Francisco, CA 94107

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