Support PDF,DOC,DOCX,TXT,XLS,WPD,HTM,HTML fils up to 5MB
Organization TypeLaw Firm
Years of Experience
Date Last Verified
Legal Assistant â€“ Health Care Group The candidate will type and/or transcribe correspondence. Will draft correspondence. Type and prepare various documents and forms, including but not limited to: legal briefs, letters, memoranda, tables, charges/spreadsheets, document productions, complaints and motions. Edit, redline and proofread documents as requested. Proofread and revise documents, including engagement letters, PowerPoint presentations, memoranda, audit letters, client and other correspondence; check for accuracy of copy, grammar, punctuation and syntax. Photocopying and scanning. Prepare documents for U.S. mail, Federal Express, messenger delivery or electronic delivery. Arrange extensive U.S. and foreign travel by securing air, hotel, rail and car reservations for lawyers and clients. Prepare travel itineraries. Prepare and submit travel expense reports and other business-related expenses for reimbursement in a timely manner. Prepare disbursement forms/handle reimbursements of other firm and client related expenses, such as telephone calls, outside vendors, entertaining, recruiting and travel expenses. Submit expense reports to accounting for processing. Filing: maintain paper and/or electronic filing, in a timely manner, of all correspondence, pleadings and case/client documents as directed by supervising attorneys, using the firmâ€™s records management database in accordance with established standards and procedures. Answer telephones, screen and transmit telephone calls to lawyers, and take messages if necessary, with recognition of and attention to the particular needs of the clients. Schedule conference calls for lawyers and clients and make appointments when necessary. Client billing: edit, prepare, finalize and send out all bills for billing attorneys. Conduct a first review of billing performas; review and edit prior to attorney review. Maintain contacts in Outlook for assigned lawyers, pursuant to each lawyerâ€™s preference. Maintain a calendar of court, travel, meetings and/or other commitments. Arrange for meeting/conference rooms and catering needs using the firmâ€™s conference room reservation software system. Use building security system to grant visitor access. Keep attorneys apprised of assignment status as required. Perform other duties as assigned by attorneys and/or administrative managers. Provide assistance to other legal assistants as time permits. Serve as back-up assistant as required. Proactively manage Practice Group Lead attorneyâ€™s practice and execute assignments from an attorney who is extremely busy. Become familiar with clients, their matters and key players and anticipate next steps without direction. Proactively prepare files of background documents in anticipation of upcoming client meetings. Collaborate closely with other Legal Assistants on the Health Care team regarding current work in progress. Liaise with the Marketing department regarding events and speaking engagements. Review and edit billing proform to conform to client guidelines. Exhibit proficiency with InterAction data entry and report functions. Other tasks as reasonably assigned by supervisors.
Qualification and Experience
The candidate should have high School Diploma or GED Certificate. College degree and/or paralegal certificate is a plus. Should have 5+ years previous secretarial/administrative experience. Previous litigation experience in a law firm is preferred. Full understanding of jurisdictional court filing requirements are essential. Strong executive level experience and demeanor is needed. Excellent knowledge of Microsoft Office (Outlook, Word, Excel and PowerPoint) is essential. Knowledge of FileSite are highly preferred. Knowledge of MS Office 2010 and Windows 7 are preferred. Display initiative to learn about the practice groupâ€™s clients, ongoing matters and attorney preferences. Take ownership for work product and make suggestions for improvement as appropriate. Ability to prioritize work from multiple attorneys/assignments simultaneously and successfully, many with tight deadlines. Excellent oral communication skills, especially the use of good grammar is needed. Uses written communication that is technically sound, grammatically correct and without typographical errors are essential. Excellent skillset in regard to knowing proper formatting of general correspondence and composition of document is needed. Excellent attention to detail and strong proofreading skills are essential. Extremely consistent in producing quality work is needed. Typing speed of 65+ wpm is essential.
Send resume and cover letter, including salary expectations. No phone calls please.
Company infoHiring Coordinator