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Date Last Verified
Law Office Assistant I The candidate will be responsible for formatting and finalizing various legal documents including pleadings (motions, memorandums, orders, petitions, etc.), briefs, letters, memos, subpoenas, and summonses. The law office assistant is also responsible for formatting and finalizing legislation materials. Other duties include answering phones, opening and closing files, filing, faxing, copying documents, distributing mail, and numerous other tasks as needed. Prepare legal documents from typed or handwritten notes, recorded tapes, machine transcription, or computer generated in draft and final form in accordance with deadlines, court rules, and prescribed department formats and requirements. Such documents include legal pleadings, briefs, regulation, legislation, and correspondence. The incumbent of this position will also be required to edit, proofread, and revise documents for correct date, formatting, caption, syntax, punctuation, grammar, and spelling; Date stamp, label, notarize, scan, and copy documents; Arrange for service of legal documents to appropriate parties; Schedule depositions, pre-hearing conferences, party planning meetings, and teleconferences; Maintain logs, trial calendars, and manage case files deadlines; Set up a tickler reminder system for time sensitive activities such as pleadings, trials, hearings, motions, oppositions, discovery requests, conferences, and dispositions; remind staff of upcoming deadlines; Open and close case files; Provide general administrative support for the section, processing incoming and outgoing mail, ordering supplies, coordinating service on office equipment, and processing invoices for payment; and Filing and all elements of physical file maintenance. Must have 1+ year of experience that includes clerical tasks (such as preparing correspondence or reports, filing, entering data, receiving payments, or maintaining logs) and frequent contacts requiring professionalism (such as with clients, professionals, business representatives, managers, etc.). Should preferably have Post-secondary education from an accredited college may substitute for the required experience (3 semester hours/4 quarter hours equal one month). Closing Date: 08/20/18.
Job Code: 19248. Send cover letter and three professional references with current phone numbers.
Company infoKelly West