Job Details

Legal Secretary

Company name

SEIU Local 1000

Organization Type

Public Interest

Job Type

Legal Staff

Date Last Verified

Sep 07,2018

Posted on

Mar 01,2018

Years of Experience

Min 3 yrs required


Oakland, CA
Practice Area
Litigation >> Litigation - General/Commercial
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Legal Secretary The candidate performs the full range of legal secretarial work including, the following: Types in draft or final form on a computer, typewriter or word processor from notes, handwritten materials or transcription using correct form. Takes and transcribes dictation. Sets up and maintains case files, including but not limited to opening the file, entering the information into the appropriate computer system/program (e.g., Compass), and filing documents in case files. Maintains and operates case calendaring system in compliance with legal requirements, including calendaring deadlines, hearing dates, grievance elevation dates, and other due dates. Sets up and maintains files. Requisitions and maintains office supplies. Handles routine copying and distribution of materials. Acts as administrative aide to assigned staff. Maintains law library. Performs other related duties as required. Files appeals, motions, notice of appearance/contact update forms and various other documents with appropriate state agency within required deadlines. Opens mail, informs staff of mail received, and delivers mail to staff person(s). Formats documents, prepares envelopes for mailing, and mails documents. Prepares and makes changes to standard letters. Prepares and makes changes to standard grievance letters, including elevating grievances within required deadlines. Regular, punctual attendance. Perform secretarial duties utilizing legal terminology, procedures, and documents. May also assist with legal research, reviewing law journals and other legal publications to identify court decisions pertinent to pending cases. May compose various legal documents including but not limited to pleadings, discovery, motions, subpoenas and correspondence. Assist with general office support efforts, office administration and perform other duties as requested and assigned. May serve as a backup to other secretaries as needed. Act as a liaison with experts and witnesses in scheduling/coordinating appearances, medical exams and/or depositions. Must have education equivalent to completion of the 12th grade. Should have 3+ years of experience as a legal secretary and/or similar experience in a law office environment. Proficiency at typing 70 words a minute required. Proficiency in proofreading skills and knowledge of grammar rules needed. Must have knowledge of legal terminology, state and federal court rules and procedures. Demonstrable knowledge of legal citation form, familiarity with legal publications, legal library filing and updating material, and calendaring. Should have proficiency and familiarity with word processing programs (e.g. WordPerfect) and legal calendaring support software (e.g. Abacus). Must have proficiency in Microsoft Office applications.

Additional info

Job Code: 2018_P02_Legal

Company info

Hiring Coordinator
SEIU Local 1000
1433 Webster St
Oakland, CA 94612

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