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Legal Secretary I/II Duties: Under general supervision, provides varied, responsible and confidential secretarial and office administrative assistance to attorneys; may provide direction to office support staff on a project basis; performs related work as assigned. Drafts pleadings, subpoenas, briefs, contracts, ordinances and other legal documents and correspondence, memoranda and reports from stenographic notes, brief instructions, dictated tapes or printed materials. Calendars and schedules court dates, meetings and appointments for attorneys; files or arranges for the filing of legal briefs and other necessary paperwork with the court. Receives and screens visitors and telephone calls, providing information regarding the particular area of assignment, which may require the use of judgment and interpretation of policies and procedures or taking messages or referring the caller to the proper attorney. Processes a variety of legal agreements, contracts, etc., following attorney's instructions. Researches and compiles a variety of informational materials. Types drafts and a wide variety of finished documents, including both general and legal-related correspondence and documents; may use word processing equipment and input or retrieve data and prepare reports using an on-line computer system. Initiates specified correspondence such as transmittal letters independently for signature by appropriate staff; reviews finished materials for completeness, accuracy, format, compliance with policies and procedures, and appropriate English usage. Organizes and maintains chronological and other files. Relieves attorneys of certain administrative matters by following up on projects, transmitting information, keeping informed of pertinent activities, and scheduling and arranging for meetings. Organizes own work, sets priorities and meets critical deadlines.
Qualification and Experience
QUALIFICATIONS: Knowledge of: Office administrative and secretarial practices and procedures, including filing and business letter writing. Legal office terminology, processes, procedures, and the format for legal documents. The operation of common office equipment, including a word processor and personal or on-line computer. Record keeping, report preparation and filing methods. Correct English usage, including spelling, grammar, punctuation and vocabulary. Business arithmetic, including percentages and decimals. Skill in: Drafting pleadings and other legal documents from stenographic notes, brief instructions, dictated tapes or printed information. Providing varied and responsible secretarial and office administrative assistance to one or more attorneys and/or associated staff. Using initiative and independent judgment within established guidelines. Organizing and maintaining accurate records and files. Organizing work, setting priorities, meeting critical deadlines, and following up on assignments. Establishing and maintaining effective working relationships with those contacted in the course of the work. Typing accurately at a rate of 50 net words per minute from printed copy. May require skill in taking dictation at a rate of 80 words per minute by hand or stenographic machine and transcribing it accurately. Specified positions require skill in typing accurately at a rate of 50 net words per minute from printed copy.
CLOSING DATE: 06/15/18 11:59 PM
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