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Organization TypePublic Interest
Years of Experience
Date Last Verified
Legal Administrative Assistant Duties: Provides a full range of administrative and program support for the legal department of the Division. Performs various administrative tasks, including: organizing and maintaining paper and electronic files, scanning and packaging original documents for delivery to central records center, sending and distributing mail, answering phones, staffing reception desk as needed, preparing documents, maintaining document templates, and purchasing and maintaining supplies and equipment. Will coordinate domestic and international travel arrangements, calendar for departmental staff, file internal expense reports, process invoices, and schedule and coordinate logistics of meetings and special events, including setting up video and audio conferencing. Will also use available systems and resources to maintain and track data and produce reports as needed, and to maintain corporate delegation records. May assist with the supervision of departmental volunteers and interns, assist with reviewing documents for accuracy, conduct file or internet research, and type legal descriptions. Will have frequent interaction with staff throughout the program and in other Conservancy offices, and with vendors. Help plan and direct the work of volunteers or interns. Duties are performed according to instructions or established practices. Limited financial responsibility, which may include processing invoices, preparing accounting forms, petty cash, purchasing, or travel expense reports. May serve as a team member for assigned projects. Prioritize tasks in the absence of specific instructions and make day-to-day decisions within the scope of work assignments. Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain.
Qualification and Experience
QUALIFICATIONS: Associateâ€™s Degree plus 1-year experience or equivalent combination. Experience managing diverse activities to meet deadlines. Experience providing administrative support including some or all of the following: phones/customer service, mail distribution, equipment maintenance, coordinating travel arrangements and meetings, organizing files or related activities. Proficient with Microsoft Word, Outlook, and Excel. Experience working and communicating with a wide range of people. Experience writing, editing, and proofreading written materials. DESIRED QUALIFICATIONS: Interpersonal skills. Organizational skills and attention to detail. Experience operating technology and software necessary for virtual working environment Ability to analyze available information for the purpose of preparing reports and solving problems. Experience with implementing records retention schedules and/or file destruction timetables. Experience with database management and/or experience with Sharepoint. Familiarity with standard business communications. Experience working in a law firm, corporate legal department or other legal environment. Cross-cultural experience.
Deadline: 11:59 p.m. Eastern Time on July 6, 2018
Position number: 46596. Send resume and cover letter.
Company infoHiring Coordinator