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Closing Administrator The candidate will prepare legal documents and provide administrative support on Real Estate transactions from the start of the process following through to post closing. Prepare Letter Agreements insuring that financial metrics are as per firm’s investment criteria. Order due diligence (title, surveys, certificates of good standing, etc.) and coordinate review and any necessary curative actions. Under the supervision of Corporate Counsel, Real Estate, prepare all legal documents (easement agreement, lease amendment, memorandum of lease, subordination non-disturbance agreement, owner’s affidavit, closing statement and exhibits) for closing, as well as any other documentation requested in the curative memorandum. Review executed closing documents from property owners and prepare file for Senior Management review and signature. Coordinate lease extension requests with Real Estate Administrators. Coordinate wire transfer and/or process check requests. Submit fully executed documents to the title company for recording in order to obtain title policy. Submit invoices for Senior Management review and insure all expenses are coded in trackers. Maintain accurate records of each deal and distribute paperwork for file and database archive. Responsible for maintaining, organizing, updating, and reviewing data provided from various sources. Prepare correspondence, proposals, and documents. Handle department mailing and shipping activities. Maintain contact lists and department/region phone directory. Maintain and distribute various trackers, logs. Process expense and exception reports. Coordinate post-closing activities. Liaise with department members and other departments to ensure proper diligence procedures are followed. Other projects and duties as assigned. AA degree required, BA/BS preferred. Should have 3+ years administrative support experience working with legal documents and/or contracts. Experience with a variety of the practices and procedures associated with Real Estate closings, title, and zoning. Paralegal Certificate preferred. Notary public for the State of Florida strongly preferred. Paralegal/legal assistant preferred.
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