Intellectual Property Legal Secretary/Assistant
The candidate will prepare and e-file documents at the U.S. Patent and Trademark Office (USPTO), including applications, amendments, information disclosure statements, etc. Manage files including opening new electronic/physical files, retrieving files, and maintaining files according to firm protocol. Provide professional interaction with clients and USPTO Examiners. Review docket with an attorney(s) and coordinate appropriate action as necessary. Make travel arrangements. Prepare patent documents for client signature and filing at the USPTO. Provide administrative and secretarial support for attorneys/timekeepers. Maintain up-to-date knowledge of USPTO rules and filing procedures. Transcribe legal documents, correspondence, contracts, and memoranda. Review and edit prepared documents for accuracy, including accurate proofreading. Receive mail and other deliveries; match correspondence to files. Open new matters. Accurately maintain client files. Lend support to other secretaries/assistants when needed. Adhere to and supports the firm's standards, policies and procedures. Manage a heavy IP desk, including managing calendar and planning workload. Maintain cooperative, diplomatic working relationships with co-workers, attorneys, and supervisors; work as part of a team and collaborate with colleagues. Complete projects under tight deadlines even when there are competing requirements and changes in assignments.Other duties as assigned. Should preferably have a high school diploma or GED equivalent required. College-level courses/degree.Should have 5+ years of Legal Secretary/Assistant experience in a law firm environment, including 2 years Intellectual Property patent prosecution experience. Above-average proficiency in Microsoft Word with strong and accurate typing skills are required. Should have devotion to excellence for all responsibilities, including those that are more repetitive and administrative in nature. Should have excellent proofreading, editing, grammar, communication, and organizational skills, as well as an ability to prioritize.Should have the ability to absorb training quickly and efficiently. Take the initiative to improve procedures are necessary. Should have demonstrated a positive attitude towards work. Work efficiently under minimal supervision.
Job Id: 914-SR-PHX. Send your resume. No phone calls.
Kenneth Van Winkle
Lewis Roca Rothgerber Christie LLP
40 North Central Avenue
Phoenix, AZ 85004