Job Details

Intellectual Property Legal Secretary/assistant

Company name

Organization Type

Law Firm

Job Type

Legal Staff

Valid Through

Jan 27, 2022

Posted on

Oct 14, 2021

Years of Experience

Min 2 yrs required

Location

Phoenix, AZ, United States

Employment Type

Full-time

Industry

Legal
Practice Area
Intellectual Property >> Intellectual Property - General
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Intellectual Property Legal Secretary/Assistant
The candidate will prepare and e-file documents at the U.S. Patent and Trademark Office (USPTO), including applications, amendments, information disclosure statements, etc. Manage files including opening new electronic/physical files, retrieving files, and maintaining files according to firm protocol. Provide professional interaction with clients and USPTO Examiners. Review docket with an attorney(s) and coordinate appropriate action as necessary. Make travel arrangements. Prepare patent documents for client signature and filing at the USPTO. Provide administrative and secretarial support for attorneys/timekeepers. Maintain up-to-date knowledge of USPTO rules and filing procedures. Transcribe legal documents, correspondence, contracts, and memoranda. Review and edit prepared documents for accuracy, including accurate proofreading. Receive mail and other deliveries; match correspondence to files. Open new matters. Accurately maintain client files. Lend support to other secretaries/assistants when needed. Adhere to and supports the firm's standards, policies and procedures. Manage a heavy IP desk, including managing calendar and planning workload. Maintain cooperative, diplomatic working relationships with co-workers, attorneys, and supervisors; work as part of a team and collaborate with colleagues. Complete projects under tight deadlines even when there are competing requirements and changes in assignments.Other duties as assigned. Should preferably have a high school diploma or GED equivalent required. College-level courses/degree.Should have 5+ years of Legal Secretary/Assistant experience in a law firm environment, including 2 years Intellectual Property patent prosecution experience. Above-average proficiency in Microsoft Word with strong and accurate typing skills are required. Should have devotion to excellence for all responsibilities, including those that are more repetitive and administrative in nature. Should have excellent proofreading, editing, grammar, communication, and organizational skills, as well as an ability to prioritize.Should have the ability to absorb training quickly and efficiently. Take the initiative to improve procedures are necessary. Should have demonstrated a positive attitude towards work. Work efficiently under minimal supervision.

Additional info

Job Id: 914-SR-PHX. Send your resume. No phone calls.

Company info

Kenneth Van Winkle
Managing Partner
Lewis Roca Rothgerber Christie LLP
40 North Central Avenue
Suite 1900
Phoenix, AZ 85004
Phone: 602-262-5311
Fax: 602-734-3862

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"A Great Start For Any Lawyer"

Current Employee - Reviewed on August 04, 2017

I think there needs to be more focus on making sure the relationships and trust we build with clients remains the more important aspect of the goals at the firm.

Pros : I really think that the firm is great when it comes to lawyers just starting out. The pay is great and I was happy with the benefits when I worked there. The associates who worked there also knew what they were doing.
Cons : The culture surrounding the firm was too oriented with financial gains. That is understandable for any business, but sometimes, it seems like our relationships with the clients was sacrificed for the monetary goals.
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