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Years of Experience
Date Last Verified
Legal Secretary Duties: work closely with Division Assistant Attorneysâ€™ General and other legal professionals in order to provide critical administrative support for the Divisionâ€™s Child Advocacy Section. Provide comprehensive legal advice and counsel to employees of the Oregon Child Support Program and Department of Human Servicesâ€™ Child Welfare Program, and often represent the state in contested juvenile and circuit court hearings. Providing ethical, independent and high quality legal services to state government; Safeguarding consumers from fraud and unfair business practices; Fighting crime and helping crime victims; Advocating for vulnerable children; Supporting families through the collection of child support; Enforcing environmental protections; Defending the civil rights of all Oregonians; Pursuing justice and upholding the rule of law. Typical assigned duties and responsibilities include, but are not limited to: Enter information into a case management system and track cases. Create and maintain pend and case files and determine daily actions. File and organize documents. Schedule meetings and appointments, hearings, depositions and interview dates and times. Schedule and coordinate section meetings and plan and make all arrangements for section conferences. Assist legal staff in litigation preparation for termination of parental rights cases, guardianships, permanency matters, jurisdictional matters and contested hearings; and other legal documents including, petitions, summonsâ€™, orders and subpoenas. Contact other government agencies to gather information. Use internet websites to locate parents in prison, for information, and to search for addresses and court information. In assistance to or the absence of the paralegal, this position may: schedule trial settings, depositions and pretrial witness interviews; schedule follow-ups and monitor case activity including, timelines for petitions and summonses out for service, subpoenas out for service, defaults after service of summons, pretrial preparation, acceptances of service, witness responses, requests for checks or other information, and final orders which may be appealed; Prepare and proofread miscellaneous correspondence and legal documents relating to civil enforcement and contested case hearings, including pleadings, opinions, orders, judgments, notices, summonses and petitions and legislative bills. Draft and, as authorized by supervisor/attorney, sign a variety of memorandums and letters. May assume responsibility for completing duties of other clerical staff and training of other section clerical staff. Back up for reception and mail duties as needed. Must be able to concurrently handle multiple tasks with limited daily supervision. Deadlines vary from short notice to large ongoing assignments. Must be able to work under heavy pressure to meet deadlines. Overtime and/or weekends may be necessary to meet deadlines with short notice. Ongoing learning will be necessary in order to successfully operate various computer programs used to fulfill duties.
Qualification and Experience
QUALIFICATIONS: College coursework or training in Office Technology that included courses in legal terminology and legal office procedures may substitute for up to one year of the general clerical/secretarial experience (1 year = 40 quarter hours/30 semester hours). 2 years of clerical/secretarial experience which included 1+ year as a legal assistant or secretary for an attorney or judge or performance of legal support duties (such as preparing legal documents, maintaining legal records or researching legal information). Experience must include proficiency in word processing software. DESIRED SKILLS AND ATTRIBUTES Able to work with sensitive subject matter, including graphic evidence and be subject to discussions regarding difficult subjects. Demonstrates professional verbal and written communication skills. Experience with working independently, prioritizing own work and meeting time sensitive deadlines, at times with little notice. Experience finding and applying laws, policies and procedures. Ability to exercise judgment and discretion in applying laws and policies. Knowledge and understanding of the state and federal court rules and procedures. Good problem solving skills and information gathering techniques. Ability to maintain punctual and regular attendance. Ability to sit and operate a computer for long periods of time.
CLOSING DATE/TIME: 06/20/18 11:59 PM
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