Job Details

Legal Staff Paralegal in Rochester, NY

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Company name

Woods Oviatt Gilman LLP

Organization Type

Law Firm

Job Type

Legal Staff

Practice Area

Real Estate

Years of Experience

1-3 yrs required


Rochester, NY

Posted on

Feb 08,2018

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Legal Assistant Duties: Responsible for supporting attorneys and paralegals by performing a variety of administrative duties, including drafting correspondence, answering phones, communicating with attorneys, clients, and court personnel. Work with attorneys and paralegals with revising corporate forms and transactional documents. Cultivate and maintain an efficient documentation and filing system for corporate files. Utilize internet based resources to gather and synthesize information on various types of business organizations, including obtaining copies of corporate filings. Work with accounting and attorneys to ensure a smooth closing process, including processing payment of invoices and coordination of incoming and outgoing wires. Open new files, request conflict of interest checks, and maintain (including indexing and organizing) client and general files. Maintain and update corporate minute books and stock records for various business entities. Prepare correspondence and other legal documents from written or verbal instruction. Draft indexes and assemble electronic binders for closing of business transactions; assemble binders for business entity formations. Log attorneys’ time for billing purposes and work with accounting to generate bills. Provide admin support such as transcribing dictation, maintaining calendars, setting up meetings, coordinate courier deliveries, and filing. Assist with overflow projects/assignments such as filing, photocopying, scanning, or reception relief and perform other duties as needed upon request by immediate supervisor.

Qualification and Experience

Requirements: Bachelor’s degree preferred. 1-3 years' prior law firm administrative assistant experience preferred. Working knowledge of Adobe and Microsoft Office Suite: Outlook, Word, Excel, and PowerPoint. Strong typing, computer, organizational, and administrative skills with meticulous attention to detail. Excellent communication and interpersonal skills. Ability to prioritize workload and independently manage multiple tasks. Must be a team player and use firm resources effectively and efficiently. Must maintain professional contact with attorneys and staff and observe confidentiality of client and firm matters. Type a minimum of 60 wpm. Must be a professional with a strong sense of discretion and experience working in a law firm.

Company info

Woods Oviatt Gilman LLP
700 Crossroads Bldg
2 State St
Rochester, NY 14614