Job Details

Senior Paralegal

Company name

Graphic Packaging International, LLC

Organization Type


Job Type

Legal Staff

Date Last Verified

Feb 19, 2020

Valid Through

Jun 03, 2020

Posted on

Oct 21, 2019

Years of Experience

Min 1 yrs required


Atlanta, GA, United States

Employment Type



Practice Area
Corporate >> Corporate - Securities and Capital Markets
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Senior Paralegal
Duties: Assist in the maintenance of SEC Filings for all relevant legal entities and designated individuals; ensure proper Section 16 reporting to include: Draft, coordinate and/or proof Forms 3, 4 and 5, Forms 8-K and Proxy Statements, as well as other SEC filings, with strict attention to detail, especially with respect to formatting tables and charts. Manage content and distribution of Director and Officer Questionnaires. Coordinate equity compensation information with Human Resources Department to ensure proper Section 16 reporting. Assist with New York Stock Exchange (NYSE) annual affirmations and other periodic filings. Serve as primary contact for inquiries from company employees and former employees regarding employee equity holdings. Manage reconciliation of the Company’s Share repurchases. Coordinate public entity annual stockholder meeting and assist with all public-entity Board and Committee meetings, as required, including Diligent meeting materials, etc. Provide Corporate Secretary Support including the management of domestic and international subsidiary information: Primary contact for general correspondence from various secretaries of state and/or federal regulatory agencies. Review incoming correspondence from such regulatory agencies, determine relevance and priority for the Companies, and escalate, if necessary. Assist with scheduling of subsidiary Board and Committee meetings and preparation of materials for Board and Committee meetings. Assist in preparation, distribution, and execution of minutes, incumbency certificates and unanimous consent resolutions for Board or Committee actions when necessary. Update and record subsidiary director, officer and other position appointments and changes, registered office changes, etc. and utilize Diligent for Corporate Governance communications and document retention regarding Boards and Committees; Circulate documents for signatures, obtaining or coordinating notarization, apostilles or other certifications as may be required; disbursement of final documents to subsidiaries or outside counsel; Maintain and administer the system for the filing of state-required Annual Reports, i.e. the Corporation Services Company (CSC) Incspot database which also tracks all of the Corporation’s subsidiary ownership (domestic and international), officer titles held and other documents as well as good standing information; Maintain and ensure that all of our subsidiary entities remain in good standing with d/b/a names properly registered. Process payments as may be needed for any required filing fees and work with Tax Department and CSC to ensure this is accomplished in a timely fashion. Maintain Law Department’s copy of minute books and files for each subsidiary, both in electronic and hard copy format; Prepare and maintain entity organization charts on a quarterly basis and providing to Auditors and others, as appropriate; co-ordinate with all international Corporate Secretarial Service providers to ensure all international subsidiary information remains current and properly filed and organize corporate governance documentation, including, but not limited to; biographical affidavits and data cards of key management personnel and Board and Committee members, and officers. Track and report Board of Directors’ compensation and attendance at Board and Committee meetings, expenses and equity compensation grants on a quarterly basis. Prepare and analyze annual Director Assessment. Provide support on special projects as assigned and prepare/revise general correspondence, memoranda, reports, PowerPoint presentations and other legal documents for attorneys and executives as requested. Be familiar with accounting, reporting and budgeting processes including: Annual budgets, long-range plans, forecasts, legal fee reporting, litigation reserves and/or accruals. Board of Directors compensation, entity organization charts, beneficial ownership lists and Director and Officer lists by entity. Review, approve and process payment of invoices for specific outside services and report as required. Assist others within the Law Department as needed.

Qualification and Experience

QUALIFICATIONS: Bachelors’ degree required; Paralegal certificate or 1+ year of law school preferred Familiarity with Section 16 filings and on-line filing system, a strong plus. Excellent communication, writing, grammar and proofreading skills including the ability to communicate concepts and issues effectively with all levels of staff and management. Extreme attention to detail and organization producing highly accurate work product. Display confidence in personal abilities and professionalism in this position. Display good judgment and discretion in completing work assignments. Demonstrate ability to handle multiple tasks while at the same time determining priorities for those tasks and meet required deadlines in a fast-paced environment. Must be a team player and have the ability to work independently and be self-motivated. Familiarity with and understanding of legal concepts relevant to an in-house corporate legal practice and 8 - 10 years’ experience as a paralegal in a corporate law environment preferred. Strong proficiency in technology, including Word, Outlook, Adobe, PowerPoint, and Excel.

Additional info

Requisition ID: 7762-159

Company info

Hiring Coordinator
Graphic Packaging International, LLC
1500 Riveredge Parkway
Suite 100,
Atlanta, GA 30328

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