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Carrot Peelers, Sales, Personality and Your Job Search
Public Interest
Legal Staff
Health Care
Min 1 yrs required
Legal Assistant The candidate assists the Director of Legal Affairs in managing, organizing, maintaining and tracking all legal activities at the company including: vendor contracts, business contracts, license agreements, statements of work, data sharing agreements, use case agreements, HIPAA Business Associate Agreements and other legal agreements. Helps the Director of Legal Affairs with all intellectual property matters including licensing, royalty agreements, patent applications and patent prosecution, trademarks, copyrights, and communications with outside counsel. Provides support with legal due diligence and conducts basic research as required, manages legal document/contract records including record creation, data entry, document audits, data integrity checks and coordination with outside counsel. Works with the administrative staff to make sure that all legal documents are fully executed as necessary by all required signatories and that the legal documents and their status are tracked and inventoried using the company’s SalesForce.com system. Performs a variety of activities in support of the Director of Legal Affairs to include tracking deadlines, updating status lists, and preparing documents. Ensures the most current versions of legal documents and templates are kept up to date and that only the most current versions are sent to parties for review. Keeps track of the status of all legal documents in review and ensures that the review process keeps moving forward towards closure and execution for all documents in process. Maintains, processes, reviews, and compiles a variety of confidential and sensitive electronic and hard copy documents, records, timelines, and correspondence, requiring tact and discretion. Utilizes interpersonal, verbal and written communication skills to interface with management and representatives of outside organizations, including firm’s external counsel and from time to time with other party legal counsel. Gathers, collects, records, tracks, and verifies data and information from multiple sources. Stewards and manages actions due with outside counsel. Manages all Intellectual Property including patent, copyright and trademark records in the Intellectual Property Inventory, including record creation, data entry, preparing monthly reports, preparing intellectual property summaries for intangible asset valuation, overseeing renewals and abandonments of trademarks, fulfilling audit requests and completing data integrity checks, researching trademarks in various public database resources. Prepares and progresses Intellectual Property documents, formal papers, database reports and meeting presentations. Performs other legal administrative duties as necessary, such as search requests, entity verifications, invoice administration, budget reports, portal maintenance, recognition projects, etc. Responds to routine verbal and written requests for information from internal sources. Utilizes MS Office Suite and other applications. Maintains strict confidentiality of sensitive information. Performs other duties as assigned.
Qualification and Experience
The candidate should have a Bachelor’s degree in related field. Must have 1+ year of experience in related work environment (legal or in a healthcare organization). Strong analytical, interpersonal, verbal and written communication skills to accurately document, report, interpret and explain moderately complex information essential. Excellent spelling, punctuation, proofreading and grammatical skills are needed. Strong computer skills, including experience with a legal document tracking system, Microsoft Outlook, Word, Excel, PowerPoint essential. Proficiency in legal terminology and familiarity with legal department matters required.
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