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Years of Experience
Date Last Verified
Legal Secretary (On-Call) The candidate performs administrative, secretarial and other support duties in the absence of judicial assistants, administrative assistants, and other related positions within the Twentieth Judicial Circuit. No benefits apply to this position. This is significantly responsible work involving a variety of complex administrative and secretarial duties, primarily for the purpose of managing the office of a Circuit Court or County Court judge in the absence of the judge's judicial assistant. In addition to extensive legal secretarial or paralegal skills, a person assigned to this position is required to have a working knowledge of trial courts' rules and procedures, including civil, criminal, traffic and small claims. Daily contacts include judges, offices of the Clerk of Court, Administrative Office of the Courts, state attorney, public defender, private attorneys, staff attorneys, state and local law enforcement agencies, the news media, and the general public. The purpose of these contacts is to receive, convey, and explain detailed information regarding Circuit Court or County Court operational procedures and policies. Work is often of a confidential nature and requires direct contact with litigants. Work requires independent judgment and is performed under the general supervision of a Circuit Court or County Court judge or the Operations Division Director. Primary responsibilities of a Legal Secretary (On-Call) include the following: (1) Managing the Judge's Calendar; (2) Preparing, Reviewing and Monitoring reports and cases to ensure compliance; (3) Receptionist Duties; and (4) Other Duties as Assigned. Manage the judge's calendar by coordinating and scheduling pre-trial hearings, trials, conferences, and committees. Determine the type of case or hearing and allotted time required to be scheduled and review calendar for available times. Preparing, Reviewing and Monitoring reports and cases to insure compliance. Request files from clerk's office, and review for accuracy, format compliance, and completeness before scheduling hearings. Coordinate and schedule courtroom assignment and support personnel such as court reporters, bailiffs, and clerks. Review for time standards compliance and prepare reports concerning this data. Monitor status of cases assigned to judge. Act as judge's liaison and receptionist for the purpose of greeting, assisting, and informing litigants, attorneys, law enforcement personnel, witnesses, etc., as to court procedure and policy. Other Duties as Assigned.
Qualification and Experience
The candidate should have High School Diploma or GED. Must have 4 years of responsible experience as a legal secretary, paralegal or legal assistant. Working knowledge of trial courts' rules and procedures is needed. This is an on-call position, typically needed for one-week intervals. However, the temporary assignment may be for as much as six weeks at a time. Must have knowledge of: Trial courts' rules and procedures; Spelling and grammar; Good listening skills; Microsoft Office software applications and Windows; Office equipment. Should have ability to: Handle matters with integrity and confidentiality; Communicate clearly both verbally and in writing; Handle emotionally upset, and demanding individuals with courtesy and patience; Concentrate and perform job duties in a stressful working environment; Organize and coordinate various individuals and/or groups on the court calendar; Type at least 35 correct words per minute; Provide effective, accurate, professional, polite, friendly, and prompt customer service to the public and other agency personnel, AOC employees, and the Judiciary.
Closing Date: 12/12/17 11:59 PM.
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