Job Details

Legal Staff Legal Secretary in Washington DC

Organization Type

Law Firm

Job Type

Legal Staff

Posted on

Jul 11,2019

Years of Experience

Min 2 yrs required

Location

Washington, DC, United States
Practice Area
Litigation >> Litigation - General/Commercial
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Team Legal Secretary

Duties: Type/edit documents, using the Firm’s word processing software, including advanced functions such as Table of Authorities, Table of Contents, Styles, Schemes, Track Changes, etc. Compose basic transmittal letters, etc. Prepare subpoenas Schedule depositions including working with court reporters and outside sources such as hotels for conference room services Monitor Team email inbox for assignments. Provide exceptional client service in addition to maintaining daily communication with attorneys/paralegals assigned to the Team. Assemble binders for court/agency filings, services and MWE client files (including all attachments). Prepare and process appropriate Proof/Certificate of Service. Perform redaction and bates numbering electronically. Handle and manage intake process beginning with conflicts check through to the creation of the client/matter number. Arrange conferences and meetings, book conference rooms, coordinate attendees, arrange meal service, etc. Transcribe notes from meetings and conferences. Internet research using Lexis and WestLaw, including obtaining court dockets from PACER, Court/Agency websites or other research tools. Maintain desk files and records for easy retrieval and coordinate with Records. Handle phone coverage for attorneys/paralegals assigned to the Team. Travel arrangements including flights, trains, hotels, car service, rental car. Update attorneys/paralegals concerning mail and phone messages while traveling. Proofread documents, emails, etc. for accuracy. Prepare and coordinate requests for duplicating, messenger delivery, word processing, special mailings, accounting and other office services. Organize and consistently maintain attorney/paralegal files in a timely manner. Process and monitor attorney/paralegal expense reimbursements, vendor bills and check requests. Maintain attorney and team calendars and contacts through Outlook, if appropriate. Assist with monthly client billing, if appropriate.

Qualification and Experience

Requirements: High School Diploma or equivalent required. Previous secretarial/administrative experience required; litigation experience helpful. 2+ years in a legal or professional services environment. Proficiency in MS Word, FileSite/DeskSite, Adobe Pro, Excel and PowerPoint. Knowledge of court filings and ability to eFile. Knowledge of Live Notes, Concordance, Relativity, and eRooms a plus. Basic understanding of business math. Typing speed of 70 wpm. Strong organizational skills needed with the ability to manage time well, prioritize effectively and handle multiple deadlines.Strong verbal and written communication skills and interpersonal skills Strong client service skills. Strong proofreading skills. Strong problem solving ability. Familiarity with general office equipment, e.g., copying, facsimile, transcriber and phone system. Ability to work effectively as a member of a Team, including ability to share and receive information.
The regular work hours are Monday, 11:30am to 8:00pm, Tuesday and Friday, 10:00am to 6:30pm, Wednesday and Thursday, 8:00am to 4:30pm.

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