Litigation Practice Assistant

Min 3 yrs required

Full-time

No

Litigation Practice Assistant
The candidate will support an assigned group of litigation attorneys and/or legal assistants. Manage busy calendars, coordinate meetings, and travel arrangements; interfacing with clients, Firm committees, and departments, both on the telephone and in-person; new business intake; answer phones, enter attorney time, manage expense reimbursements, and some personal business. Create, revise and format legal documents, spreadsheets, and presentations using the Firm’s software (Office 2016, Adobe, and DMS); document comparison, transcription, and proofreading. Transcribe dictation, minutes of meetings, or taped records of conferences and meetings. Process conflict checks and New Client/New Matter forms (KENI); enter attorney time (Carpe Diem); process expense reports (Chrome River); receive, place, and screen telephone calls; schedule conference calls (Inter-Call); coordinate and schedule travel arrangements through the web-based application; calendar management (Outlook Calendars). Conduct internet research as directed by attorneys. Interact on a daily basis with departments within the Firm to facilitate the highest possible legal support to assignments and clients, including Accounting (check requests); General Services (mail, FedEx, UPS, messengers); Conference Center (scheduling/arranging meetings and requested accommodations); Calendar Court Services; Reprographics Department; Digital Services, etc. Establish and maintain paper and electronic files in compliance with current Firm policies utilizing the Firm’s LegalKEY system and Document Management System. Provide assistance to other Practice Assistants within assigned teams whenever necessary to meet Firm and client needs; organize and prioritize workload so as to most efficiently enable and facilitate team effort to accomplish Firm and client goals. Foster professional, cooperative, and supportive relationships with peers, superiors, and clients. Anticipate and identify /colleagues’ current and future needs. Share information and offers ideas and solutions in a team environment. Exhibit professionalism by recognizing and adhering to all Firm policies, including attendance guidelines, dress code, security measures, and confidentiality requirements. Maintain a positive, professional, courteous, and flexible demeanor when dealing with clients and colleagues. Perform complex Practice Assistant activities that may be highly confidential and sensitive, and require discretion and diplomacy. Report directly to the Practice Assistant Manager. Work primarily under the direction of an assigned group of Attorneys and/or Legal Assistants; in a team situation with Practice Assistants to most effectively and efficiently meet Firm/client needs. Support an assigned group of litigation attorneys and/or legal assistants. Manage busy calendars, coordinate meetings, and travel arrangements; interface with clients, Firm committees, and departments, both on the telephone and in-person; new business intake; answer phones, enter attorney time, manage expense reimbursements, and some personal business. Create, revise, and format legal documents, spreadsheets, and presentations using the Firm’s software (Office 2016, Adobe, and DMS); document comparison, transcription, and proofreading.

Job ID: 6474. Send resume.

The candidate must have a high school diploma OR an Associate's degree preferred and paralegal certification a plus with 3+ years of relevant experience; advanced proficiency in MS Word and formatting documents with a typing speed of 55+ words per minute required; Adobe, PowerPoint, and Excel experience are also strongly preferred. Must be a professional, organized self-starter with the ability to interact with staff and clients at all levels in a fast-paced, challenging legal environment; a proactive work ethic, the ability to anticipate the needs of the assignment and respond accordingly, strong decision-making skills, attention to detail, and a flexible schedule, including the ability to travel out of town to support business needs when necessary, is a must; knowledge of court rules for multiple jurisdictions required so that the; preparation and filing of court documents are in compliance with state and federal rules; use word processing and document management software (Microsoft Office 2016, including PowerPoint and Excel, Workshare Compare, Adobe, DMS, etc.) to prepare and revise, format, and finalize a wide variety of documents, including correspondence, memoranda, and legal materials; preparation of such documents, the Practice Assistant is responsible for proofreading, correctly formatting, and questioning any inconsistencies in all materials.

Legal