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EEO Administrative Legal Assistant The candidate will assist and provide a range of administrative legal support to Deputy Director, Office of Civil Rights and Equal Opportunity, Associate Deputy Director, Office of Civil Rights, Attorneys, and EEO professionals in a government environment. Establish, maintain, update, track, and securely file and store hardcopy and electronic files on sensitive case records and complaint files for Headquarters and Field Offices. Prepare, assemble, label, index, tab, copy and securely bound and fasten EEO investigative case files in accordance with established practices and EEOC MD-110. Consult with Headquarters and Field EEO/Diversity Program Managers to ensure accuracy in case numbers, case status, and complaint files. Input EEO complaint information into the Government iComplaints Tracking System. Prepare reports of complaints of discrimination in an overdue status in accordance with complaints processing goals and timelines established by the government. Conduct periodic statistical analysis of data maintained by the Government iComplaints Tracking System. Ensure fiscal year complaint data in iComplaints is correct and up-to-date. Prepare Annual EEOC 462 Report for review by the Deputy Director and Associate Deputy Director. Upon request, distribute copies of complaint records and documents to organizations and individuals having a need to know. Answer and screen incoming telephone calls and forward and direct inquiries to Provide basic information to callers, as necessary; and receive and sort daily mail and deliveries. Prepare routine letters in EEO cases for the signature of the Deputy Director and Associate Deputy Director, including letters notifying witnesses and Responsible Management Officials of an EEO complaint. Timely prepare 180-day notices for EEO cases for the signature of the Associate Deputy Director. Prepare daily and weekly lists of all outgoing correspondence and decisions. Manage and log all mail, and prepare certified receipts for outgoing mail. Use appropriate discretion to protect privacy rights in sensitive matters. Perform other clerical receptionist duties such as filing, photocopying, scanning, collating and faxing. Knowledge of Title VI and VII of the Civil Rights Act of 1964. ADA, ADEA, Equal Pay Act provisions, The Genetic Information Nondiscrimination Act of 2008 (GINA), The Americans with Disabilities Act of 2008, and Title IX of the Education Amendments of 1972. Assist with EEOC reports of investigation in accordance with EEOC guidelines. Knowledge of the Privacy Act and experience performing redactions of personally identifiable information (PII) in EEO case files and reports of investigations. Review EEO case files and reports of investigation for personally identified information and make appropriate redactions when requested. Utilize technology to track all aspects of the formal and informal EEO complaints processes in iComplaints. Communicating effectively, both orally and in writing. Provides support in carrying out the docket and filing activities. Assists with processing of newly filed and pending cases, performing case tracking. Reviews and analyzes all incoming submissions to determine proper classification of new cases for assignment by management. Performs continuous maintenance and updating of legal documentation. Performs research tasks via legal and technical databases, including Westlaw. Conducts miscellaneous research and prepares appropriate reports. Provide other administrative support services as needed. Should have 3-4 years’ experience with Microsoft Office to include: Word, Excel, PowerPoint, and Outlook processing and preferably database management skills (including strong familiarity with Excel). General computer literacy and strong internet research skills required. Electronic research, writing, oral communication, analytic, and strong interpersonal skills required. Professional presence and confidentiality are a must. Paralegal certification required. Associates Degree is required. Should preferably have Bachelor’s Degree desired.
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