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Years of Experience
Legal Clerk IV The candidate will perform routine and non-routine legal clerk tasks in a leadership role at the advanced level to support and facilitate courtroom operations in an assigned division. Assists in training clerk staff on various tasks and activities for the division; provides guidance on proper procedure and document preparation; instructs staff on appropriate customer service responses and techniques. Provides input and recommendations regarding improvements in work flow and work procedures. Conducts complex research to resolve issues and respond to inquiries. Receives, examines, prepares, processes, reviews and edits legal documents; ensures proper completion of legal documents and related forms; assists customers in obtaining correct forms for their individual situation. Utilizes various computer programs to perform data entry, word processing and related tasks; develops and maintains databases of information containing mailing information, document information and related data; compiles a variety of statistical and narrative documents. Assists in updating and maintaining calendar dates; receives and enters calendar information; reviews calendar changes for accuracy. Oversees the provision of imaging services for the courts; oversees quality control of imaging activities; monitors operation of imaging equipment and coordinates repairs as needed. Provides customer services to visitors, the general public, attorneys and other groups and individuals; receives and responds to questions; consults with and advises staff and attorneys on procedures and practices; educates and assists the public and litigants regarding court procedures; interviews and discusses situations with customer to determine eligibility for services; provides information regarding program assistance that meet their specific needs. Performs a variety of clerical tasks to support the operations of the courtroom; types and prepares correspondence; prepares, gathers, sorts and distributes files; maintains filing system; duplicates documents and reports; utilizes basic office equipment; takes notes, prepares and completes minute orders for court hearings; transcribes information. Receives and responds to incoming calls; provides information and assistance to callers; researches inquiries to provide accurate response; forwards calls to appropriate location; takes messages as needed. Operates basic office equipment including a computer, copier, fax machine, postage machine, scanners, printers and related equipment as necessary to complete essential functions, to include the use of word processing, spreadsheet, database, or other system software. May perform routine bookkeeping tasks for the division; may receive payments for fines and services; may issue receipts for payments; may assist in balancing drawers and completing required reports and records. May assist in delivering and setting up hearing devices and various types of recording equipment in the courtroom; ensures equipment is in proper working order; assists users with equipment operation. May assist in providing specialized services and assistance as requested in the courtroom; may coordinate the provision of and provide interpreting services as needed; may schedule specific testing as directed; may assist in coordinating jury activities. Educates and assists self-represented litigants. Provides information, explanation and interpretation of court policies and procedures. Provides guidance and direction in the completion of court documents, legal forms and other information. Ensures compliance with applicable state and local rules and laws. Assists in developing and providing educational materials for self-represented litigants. Provides referrals for other court-based services, lawyers, legal service providers and other community agencies. Receives, logs, stores and distributes evidence. Labels and stores exhibits. Enters information into manual and computerized record keeping systems. Maintains the security and integrity of the property and evidence function. Performs related administrative tasks. Provides assistance in organizing, coordinating and providing interpreting services in all languages for various court assignments, jail interviews, psychological evaluations and witnesses. Assists in preparing and updating schedules. Provides training in the operations of related technical equipment. Provides information regarding the interpreter request procedure. Performs related administrative tasks. Performs tasks in direct support of all courtroom clerks and calendar management staff. Tasks include preparing time cards, conducting legal research and performing routine clerical tasks. Prepares and updates the daily calendar. Enters exhibits in the exhibit program as needed. Performs special projects as assigned. Coordinates tasks involved in summonsing, selecting and assigning jurors to cases. Provides orientation and assistance to jurors as needed. Provides information to jurors regarding the courtroom process and procedures. Coordinates activities with trial clerks for jury selection. Maintains database of juror information. Performs related tasks to include processing jury payroll information. Provides assistance to other employees or departments as needed. Performs other related duties as required.
Qualification and Experience
The candidate should have a High school diploma or equivalent. Two(2) years of experience as a Legal Clerk III; OR five(5) years experience performing advanced clerical and paralegal tasks in a legal environment. Knowledge of modern office practices and procedures including the filing, operation of standard office equipment, personal computers and business correspondence. Basic mathematics and record keeping systems. Forms, records, document processing procedures. Legal terminology and judicial rules applicable to areas of assignment. Records maintenance procedures used in court operations. Clerical and technical resource materials and information sources applicable to area of assignment. California codes and local rules of Court pertaining to Superior Court operations. Purpose and processing of a diversity of Court related legal documents, forms, and records. Principles and practices of training. Operations, procedures and jurisdictions of the Court. English grammar, spelling and proper punctuation. Ability to understand, explain, and apply specific statutes, codes, laws, regulations and procedures; Establish and maintain effective working relationships with the public, attorneys, staff, and others. Assist people from diverse socio-economic backgrounds in various emotional states. Independently perform the most difficult and complex legal document processing. Work in multiple units. Train others. Exercise independent judgment in decision making. A valid Class C California driver's license may be required. The requirement will be reviewed on a position basis in accordance with ADA regulations.
Position no: 90000779-06
Company infoTracie Maguire