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Years of Experience
Date Last Verified
Administrative Assistant The candidate will provide support to four patent attorneys, a regulatory attorney, a firm Synthes board attorney, and a senior contract manager. Will report to the VP IP Law for Synthes Trauma, Cranio-Maxillofacial (CMF), Biomaterials and Veterinary. Maintain attorneys' and contract manager’s calendars and contacts in Outlook. Schedule meetings, including web-based meetings, arrange for conference rooms, including requesting appropriate meals/beverages and equipment needs, as well as preregistering visitors for building security purposes. Make copies, email, scan, and/or fax correspondence or other printed matter. Electronically file incoming and outgoing correspondence and other documents. Prepare Fed Ex/UPS labels for mailings. Maintain chronological correspondence files (if applicable), and maintain directories of various documents, as requested. Responsible for attorneys’ domestic and international travel arrangements. Prepare electronic expense reimbursement requests and submit invoices for payment. Handle legal documents of a highly confidential nature. Prepare and revise documents, presentations, forms, legal documents, and correspondence. Able to handle a workload that may involve critical deadlines. Communicate with internal and external contacts. Read, prioritize, route and follow-up on incoming communication, e.g., faxes, emails and correspondence. Answer telephone calls at attorney's request and give information to callers, route call to appropriate individual, take messages, and place outgoing calls. Provide support to paralegals, as appropriate, for patent matters. Provide research information, including status of applications and patents using Public Patent Application Information Retrieval system (PAIR), the United States Patent and Trademark Office (USPTO) website, and/or the internet, as requested. Handle Continuing Legal Education (CLE) registration for attorneys, as well as payment of various attorneys' dues. A minimum of a high school diploma degree is needed. An Associate's, Bachelor’s or Master’s degree is preferred. A certificate and/or formalized training as an administrative assistant is preferred. Should have 7+ years of experience in an office support environment. Must have 2+ years of experience providing Executive, VP or Senior Director level administrative support. Prior experience in a corporate law department, law firm, or with legal documents is required. Intermediate to Advanced proficient with Microsoft Office Suite Products to including Word, PowerPoint, Outlook, and Excel is required. Lexis and other online search tools is preferred. Excellent communication skills, accuracy and attention to detail are required.
Requisition ID: 4861180302
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