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Legal Staff Legal Secretary in Chicago, IL

Neal, Gerber & Eisenberg LLP. Nov 25,2022 Sep 01,2022 Location USA Chicago IL
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Law Firm

Legal Staff

Employment Law - Traditional Labor Law (Unions)

Min 6 yrs required

Profile

Labor & Employment Legal Secretary RESPONSIBILITIES: Draft, prepare and proofread correspondence, memoranda and other legal documents. Make document revisions and redline. Format and clean documents. Scan/photocopy/print documents. Prepare envelopes/labels/forms. Maintain and organize attorneys’ and paralegals’ emails. Meet monthly FileSurf deadline [iManage/Outlook]. Read, sort, date and circulate incoming mail. Send outgoing mail via fax/FedEx/UPS/USPS/messenger service. Make travel arrangements for attorneys and paralegals; generate itinerary as requested. As directed, answer telephone and record messages. Set up conference calls using Zoom or Teams. Schedule meetings, reserve conference rooms and equipment, and send calendar invitations via Outlook. Make arrangements for meals for internal and external functions. Maintain, update and organized files for attorneys, including all client and general files. Conduct periodic review for file storage, closure and destruction. Locate files as requested. File and organize electronic data using the document management system. Transcribe dictation and voicemail as needed. Enter and close attorney time via Intapp and adhere to internal and client deadlines. Follow the proper Conflict procedures, assist with opening/closing new clients and matters. Draft, prepare and send Engagement Letters, Conflict Waiver Letters, Audit Letters and other applicable correspondence. Maintain attorneys’ contacts via Outlook and Interaction. Prepare and submit expense reports and disbursement forms. Assign billing numbers to client charges. Prepare billing (proof proforma, review and edit bills, prepare bills for mailing or electronic submission). Work with assigned Biller as needed. Communicate regularly with attorneys and paralegals and provide status updates; be aware of deadlines. Conduct research via Internet and/or NGE Library. Remain current with firm and industry technology. Complete required annual number of NGE University classes. Work within the practice group to cooperate and provide back-up to practice group team of secretaries. OR Work within the floor team of secretaries across all practice group to cooperate and provide back-up to all. Enter own time correctly daily into Intapp and ADP. Perform other duties as assigned by attorneys and paralegals within the firm, Support Services Manager and/or Human Resources Manager. Work with administrative support resources (e.g. Legal Support, Receptionists, Office Services, Accounting and IT). File documents with the courts. Prepare pleadings and pleading indexes. Prepare position statements in response to claims. Schedule depositions and trial prep including extensive research; managing and organizing necessary binders and documents needed for the case; preparing witness binders and exhibits; Bates stamping.

Qualification and Experience

QUALIFICATIONS: Must have a high school diploma or General Educational Development credential (GED). Typing speed of 65+ and transcription experience (machine or shorthand). Knowledge of document management system preferred. Transcription experience (machine). Proficiency with PC operating systems and office support software, including MS Office products. Ability to bend, reach, twist, lift and push while sitting or standing.

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