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Years of Experience
Date Last Verified
Deputy Corporate Secretary, Vice President The candidate will report to the Corporate Secretary. Will be a governance professional responsible for directly supporting the Corporate Secretary in the areas of Board of Directors and Committee meetings, planning, communications and other sensitive projects or initiatives that impact the board and committee process. Provide a broad range of support for the corporate governance activities of the Board. Interact with and facilitate communication and the flow of information to and among the Board, Senior Management and the shareholders. Prepare and distribute material for Board of Directors and Board Committee meetings. This includes the following, each of which involve sensitive information and time constraints: maintaining a master annual calendar of agenda items; managing the process of Committee agendas and materials end-to-end, including drafting, reviewing and revising agendas while working closely with senior management, the Board Chair and Committee Chairs; reviewing and compiling Board and Committee materials for secure transmission to Directors via the electronic Board portal, including content and quality review and assessment, as well as complex portal permission setting for management of access to materials; and drafting routine resolutions and secretary certificates for resolutions. Attends Board and Board Committee meetings and prepares Board and Board Committee minutes, including: drafting comprehensive meeting minutes and managing the review and approval process for minutes; overseeing the process for signatures and maintenance of minutes and records of the meetings; and managing the completion of outstanding Board follow up items discussed at meetings. Organize and coordinate Director orientation and education programs. Coordinate and assist with the annual Board self-assessment. Research and prepare analyses regarding corporate governance best practices. Maintain, and coordinate review of and revisions to, corporate governance documents including corporate governance guidelines and Board Committee charters. Draft, revise and maintain internal procedures for the Office of the Corporate Secretary. Maintain custody of permanent corporate records (including minute books). Organize and maintain written and electronic Office of the Corporate Secretary files. Interface with and responds to requests for information from Management, shareholders, regulatory agencies and internal audit.
Qualification and Experience
The candidate should preferably have a Bachelor's degree. Must have experience as a deputy corporate secretary, an assistant corporate secretary, governance professional, paralegal, or similar experience in corporate governance. Experience in drafting Board minutes and preparing agendas for public and/or regulated entities is required. Should have understanding of Board of Directors meetings and related coordination. Excellent organizational, administrative and technological skills to maintain complex records and systems needed. Should have excellent drafting, proofreading and editing skills. Must have ability to assist in developing new internal processes and controls. Should have proficiency in MS Office (Outlook, Word, Excel and Power Point), and in Adobe Acrobat. Ability to learn to use Board portal software, document management systems and subsidiary management databases is essential. Requires approximately 3-4 days of travel per quarter.
Ref. #: 10018478-WD
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