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Law Firm
Legal Staff
Family Law
5-7 yrs required
Domestic Relations Legal Assistant The candidate will perform diverse administrative and secretarial duties for at least three attorneys in Domestic Relations practice, including office workflow, client contact, written and verbal correspondence, meeting and calendar management, transcription, special projects, monthly time and expense reporting, filing, and records control. Will coordinate activities related to the attorneys. Receive, screen, and route phone calls, mail, and correspondence. Act as an interface for clients. Draft, type, and proofread letters, memos, documents, and reports. Maintain paper and electronic records through filing, retrieval, retention, storage, compilation, coding, updating, and destruction. Manage complex attorney calendar using Microsoft Outlook; resolve scheduling conflicts and prioritize commitments. Communicate agendas and respond to calendar changes as needed. Confirm external meetings. Responsible for accurate timekeeping and billing of attorney time; review, revise, and coordinate monthly bills with the billing manager. Coordinate travel arrangements. Prepare expense reports. Operate office equipment such as photocopier, fax machine, and calculator. Operate personal computer to access e-mail, electronic calendars, and other basic office support software. Know the formal and informal departmental goals, standards, policies, and procedures. Is sensitive to the relationship among attorneys, client, and co-workers. Carry out duties and responsibilities with minimal supervision. Work as part of the client management team by making some independent decisions and establish work priorities on essentially procedure-oriented operations. Exchange non-routine information using tact and persuasion as appropriate.
Qualification and Experience
The candidate must have High school diploma or GED. Must have 5-7 years of law firm experience. Domestic relations experience preferred. Must have outstanding verbal and written communication skills. Knowledge of billing and other CMS/time entry functions preferred. Strong organizational skills and detail-focus necessary. Must be able to interact and communicate effectively with all internal and external clients. Must be able to handle sensitive information and issues effectively and with a high level of confidentiality. Must have comprehensive knowledge of computer software applications such as Microsoft Office (preferably 2010), including Word, Excel, and Outlook; Workshare; Orion; OmniPage Pro and Adobe Reader.
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