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Legal Staff Paralegal in Tulsa, OK

IBSS Corporation Feb 06,2020 Location Tulsa OK
This job is expired...

In-House

Legal Staff

Criminal Law - Prosecution

Min 1 yrs required

Profile

Paralegal /Legal Assistant Responsibilities: Serves as legal assistant responsible for directly and independently supporting the Criminal Division by providing a wide variety of technical assistance services. The work requires a specialized knowledge of the processes, procedures, and practices of legal assistance activities in conjunction with a knowledge of clerical and administrative office skills and an ability to apply these skills to increase the effectiveness of the assigned Federal Agency. The Contractor shall provide legal assistant services to include, but not limited to the following: Provides a variety of direct legal support assistance services to serviced Federal Agency staff. Typical assignments include: Examines, prepares and processes a variety of technical legal documents which are characteristically voluminous and complex in format. Reviews incoming material and independently determines the need for assembly and preparation of a variety of legal documents, e.g., complaints, motions, orders, answers, pleadings, and subpoenas. Obtains needed information from files, law enforcement agencies, or other sources, and submits completed legal documents to the appropriate Federal Agency or, in limited cases, directly to the court. In preparation of documents, considers the nature and the status of the case involved. With limited instructions from the Federal Agency prepares such legal actions as complaints, correspondence, and discovery requests and responses. Completes variable aspects of recurring legal documents in conformance with the rules governing their style and format. Provides assistance to attorneys in trial preparation by performing duties such as independently compiling trial notebooks, assembling jury instructions, and compiling witness and exhibit lists. Coordinates with the victim/witness specialist to ensure adherence to current Departmental guidelines relating to victims’ rights and services responsibilities. Notifies appropriate individuals of victim/witness issues. Using original and online legal resources, verifies citations and statutory references contained in legal documents. Ensures citations are complete and consistent with source material. Develops tables of contents and indices to briefs in accordance with established format. Lists cited cases, opinions and miscellaneous references in briefs. Composes original letters that do not require legal interpretations but do require a good working knowledge of legal procedures and specialized terminology, e.g., transmittal of pleadings, requests for extensions of time in certain cases, advising of actions taken or developments in cases referred by other federal departments and agencies, and notices to attorneys representing defendants. Provides a variety of direct clerical and administrative support assistance services to serviced Federal Agency staff. Receives visitors and telephone callers. Furnishes requested information concerning pending and closed matters and cases, functions and general procedures of the office. Determines which matters should be referred to the Federal Agency and the urgency of the matter. Establishes and maintains a variety of files. Searches legal reference files for information needed by Federal Agency in conducting interviews and preparing correspondence. Assembles exhibits, affidavits, and other legal documents from file material. Separates, screens, selects, assembles, and organizes files and records material for disposition or transfer to records depository in accordance with established procedures. Performs docketing duties such as opening, updating and closing cases through use of the automated case tracking system. As necessary, searches database for required information. Obligates funds for litigation expenses and monitors for continued necessity. Reviews bills and invoices and submits to budget office for payment. Maintains calendar of assigned active cases. Tracks filing, hearing, and trial dates, and scheduling conferences and interviews. Develops and maintains suspense system for ongoing cases and informs the Federal Agency of pending dates and deadlines. Maintains calendar(s) of the Federal Agency (s), scheduling appointments, interviews, and conferences, and provides reminders of commitments and court appearances. Arranges travel by preparing itinerary and securing transportation and hotel reservations. Prepares travel authorizations and vouchers. Produces a variety of written documents and materials utilizing a wide range of office software applications. For example, assignments may include integrating output from different software types, e.g., tables produced by database applications and charts and graphs produced by electronic spreadsheet applications, into word processing or desk top publishing text. Products include complicated tables, graphs and charts which may be incorporated into legal documents or courtroom presentations. Ensures proper format, spelling, punctuation, capitalization, and grammar. Provides automated litigation assistance to attorneys in trial preparation and courtroom presentations. Utilizes various software applications and graphics hardware such as scanners and plotters. Prepares documents, charts, and visual materials for use in trials. Provides technical support e.g., enlarging charts and photographs, duplicating tapes and videos, and marking exhibits.

Qualification and Experience

Qualifications: Paralegal Certificate Preferred. Knowledge of Lexis/Nexis, Accurint, AutotrackXP, Westlaw, Credit Bureau Reports, and PACER. Experience in technical writing Examines, prepares and processes a variety of technical legal documents which are characteristically voluminous and complex in format. Provides assistance to attorneys in trial preparation Ability to use, understand and maintain directories, personnel lists and other guides and references to provide a variety of information on the office and to refer questions to other offices. Skill in meeting and dealing with people in a courteous and tactful manner. Skill in operating a telephone answering machine. Skill in operating a computer terminal or personal computer, using a standard computer keyboard with additional function keys to produce a wide range of documents. A qualified typist is required. Expert proficiency with Microsoft Office software programs (i.e., Word, PowerPoint, Excel and Outlook). Demonstrated knowledge of principles, practices and procedures in administration and office management.

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