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Executive Assistant to the Assistant General Counsel The candidate will schedule, coordinate and confirm meetings and travel as needed and prepare and assemble materials needed in connection with the same. Assist in preparing relevant legal memorandum, reference materials or other documents in a timely manner. Ability to organize and prioritize numerous tasks and complete them under time constraints. Ability to proofread typed material for grammatical, typographical or spelling errors. Interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff to provide information with ordinary courtesy and tact. Interpersonal skills necessary in order to communicate in person, by email and telephone to provide information with ordinary courtesy and tact. Maintain files and resource library, including tracking of executed agreements and related documents in network system, and maintenance of all working files for all agreements and related documents and destruction dates. Publish and maintain department information on company intranet system for use by clients and communicate changes to clients as needed. Assist with creation and editing of presentations and other documents. Process outside counsel billings, travel expenses and other reimbursements or expenses and work with internal clients for payment/coding of the same. Serve as liaison between legal department and various internal clients for all issues pertaining company and legal department functions. Compose routine letters and memoranda and prepare reports using knowledge of work area instructions and guidelines. Sort, route and prepare in-coming and outgoing correspondence and mail, including updating related tracking mechanisms. Process and distribute supplies for department and related billings. Maintain department calendar and schedule department events including meetings, recognition events and similar. Assist counsel with research and resolution of legal matters. Assist counsel and other department team members with registration responsibilities. High School Diploma is essential. Must have 4+ years of prior legal office experience. Should preferably have Associates Degree and 5+ years of paralegal experience preferably in house.
Job ID: ADM000160
Company infoHiring Coordinator