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Organization TypeLaw Firm
Years of Experience
Date Last Verified
Administrative Assistant Duties: Will be exposed to various aspects of Corporate Immigration for one of the world’s top Immigration Law Firms. Provides the foundation to build upon the Paralegal career track within the firm. Under the supervision of the Administrative Manager, Team Manager or Lead Paralegal, provides general administrative support to legal teams. This position ensures that documents are accurately prepared to meet deadlines and to deliver client service to both external and internal clients (i.e. other Firm departments-when necessary). Provide general administrative support to legal teams. Perform general copying. Send faxes and scan documents. Perform general file up-keep including physical filing of paperwork and uploading documents to the internal systems. Retrieve and return files. Assist with projects as related to the practice. Create electronic and/or physical files for new cases; including creating file labels. Prepare shipping labels and letters and collate packets for employer/client copies. Utilize and update in-house database per instructions. Prepare reports and perform audits to ensure data quality. Work with others to maintain file order of the centralized filing cabinets. Collect recycled papers from Attorneys/Paralegals/Immigration Advisors and dispose in shredding bins as needed. May provide Facilities-related assistance with regards to parking, FedEx, UPS, inventory and office supplies. May provide IT assistance for new hire setup and general IT issues as needed. May assist with distribution of checks as needed.
Qualification and Experience
Qualifications: High School Diploma, or equivalent. Associate’s degree is preferred. 1+ years work experience in an office environment. Experience working in immigration is preferred. General office clerical skills (e.g. phones, typing, filing, etc.). General knowledge of Microsoft Office Suite. Ability to handle multiple assignments. High attention to detail and accuracy. Ability to handle heavy workloads. Good command of the English language. Excellent customer service.
Company infoHiring Coordinator