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Legal Asst /HOA Coordinator The candidate will prepare initial drafts of summaries (transmittal, DRS, legal) and community maps for contract ratification transmittal. Will prepare initial drafts of summary updates and additional required documentation (submittal checklist, executive summary, NOS letter) for NOS transmittal. Order ESA for each project. Coordinate with title company and accounting, as applicable, for title orders, updates and closing documentation. Land Development. Coordinate with title company for title orders and updates. Facilitate plat execution. Prepare/update community site maps for division communities, including map books for executive tours. Prepare/update active and pending transaction spreadsheets for weekly land meetings. Assist Division Counsel as needed. Coordinate specific information as needed for each community to set up governing documents. Outline applicable info and provide to Division Counsel for drafting. Review draft documents for accuracy and content. Execute and Record final documents: obtain signatures, notarize, deliver, etc. Procure IRS ID number. Management Set-up. Research, interview and select 3rd-party management company. Acquire bids/proposals for selection of management company (3 if possible). Execute and release contract to management company. Ensure management company performs in accordance with contract requirements. Management Company Oversight / HOA Maintenance. Serve on all HOA Boards. Attend HOA Board meetings (and general member meetings if deemed necessary): provide developer updates, foster good relationship with HOA and provide meeting report. Follow through on all developer-related issues brought to the attention of the HOA Mgmt. Co. Review financials and resolve any outstanding issues with Controller. Review and approve all architectural submittals. Maintain/update master list of all communities and applicable management companies and current community fees Transition. Schedule walkthroughs as required to transition control of common areas or overall HOA to the HOA/homeowners. Facilitate and coordinate preparation, execution and recordation of deeds for all common areas. Coordinate transition of applicable plans and other documentation to turn over to the HOA. Assure transition compliance with state regulations. Should have Bachelor's degree (B. A.) from four-year college or university; or 3-5 years related experience and/or training; or equivalent combination of education and experience.
Company infoHiring Coordinator