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Years of Experience
Date Last Verified
Paralegal The candidate provides complex, independent, administrative management to ensure efficient and effective operations of the General Counsel’s Office and legal assistance for and on behalf of the Vice President for Legal and Governmental Affairs and General Counsel of the school, including the school Board of Governors, School. Provide complex, independent administrative support for the Office of General Counsel. Serves as an initial point of contact for administrators, faculty, staff, students, alumni, and other visitors to the office. Serve as an initial point of contact for administrators, faculty, staff, students, alumni, and other visitors to the Office of General Counsel. Provide complex, independent administrative support to the Office of General Counsel, including assisting the Vice President for Legal Affairs/General Counsel, Associate General Counsel, and/or the Institutional Compliance Officer. Research legal reference material, analyze information gathered, and compose documents in order to facilitate clear, concise and timely responses to inquiries received. Communicate, investigate, and assist in resolving specific issues such as faculty and staff grievances, circuit court cases, court of claims, Office of Civil Rights cases, Human Rights Commission cases, bankruptcies, unemployment claims, workers’ compensation claims, medical malpractice lawsuits, 501©(3) non-profit corporation issues, etc. Monitor the movement of pending legislation that may affect school and higher education in West Virginia. Develop initial draft of contracts, agreements, memorandums of understanding, and other documents. Review contracts, agreements, memorandums of understanding, etc., for conformity with state purchasing and contract regulations in order to expedite review and approval by the General Counsel. Proofread, edit, and finalize legal documents to meet the standards of the appropriate legal forum. Frequent contact with hospitals and other external organizations to negotiate terms of agreements. Verify claim information through the West Virginia Board of Risk and Insurance Management for Loss Run inquiries. Transcribe interviews, hearings, and other audio recordings. Maintain a relational database management system of all legal matters processed in the General Counsel’s Office. Attend meetings, serve on committees and participate in training as requested and report back on issues of importance. Responsible for developing and managing a system for tracking policies through the institutional policy approval process. Responsible for maintaining and updating firm Institutional Policy and Proposed Rule Changes web pages. Maintain archive of all institutional policies. Serve as a primary point of contact and liaison between firm and external agencies regarding state authorization compliance. Responsible for regulatory compliance of institutional approval to operate in all states in which firm serves students. Research and analyze each state’s requirements for authorization to determine appropriate institutional response; prepare and submit applications for authorization or waiver to state authorization state agencies as needed. Work cooperatively with other departments to secure data, finalize budgets and ensure that appropriate team members review and approve final documents. Monitor changes in federal and state laws that may be applicable to firm activities and take appropriate action. Maintain accurate documentation and records for review by regulatory authorities. Assist the Vice President for Legal and Governmental Affairs and General Counsel in budget and financial management of resources. Collaborate with the Office of Business Affairs to formulate/control the budget and analyze current expenses in preparation of future budgets. Administer outside contracts, scrutinize statements of services rendered and, upon approval, and initiate the payment process to ensure timely disbursement. Estimate monetary needs for additional expenses and effectively communicate to the Controller the need for financial adjustment. Utilize appropriate software to monitor budget information and reconcile payment of expenses.
Qualification and Experience
The candidate must have Bachelor’s degree in legal studies, pre-law, or related field and 3+ years of recent and related experience, including progressively responsible experience in a legal office. Experience in a higher education system is preferred. Thorough knowledge of federal, state and higher education law as applicable to the day-to-day operations of a state higher education institution is required. Knowledge of the broad principles and application of law, evidence, pleadings, and judicial procedure in West Virginia is needed. Thorough knowledge of legal administrative office procedures, practices, methods and protocols. Organizational skills necessary to track numerous legal matters and ensure all required actions are completed within the time required by policies, procedures and state and federal laws is must. Demonstrated ability to use Westlaw and WestNext software for legal research is essential.
Company infoElayne Brown