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Years of Experience
Date Last Verified
ProfileLegal Secretary Duties: Enter information into a case management system and track cases. Create and maintain case files and determine daily actions. File and organize documents. Schedule meetings and appointments, hearings, depositions and interview dates and times. Schedule and coordinate section meetings and plan and make all arrangements for section conferences. Assist legal staff in litigation preparation for termination of parental rights cases, guardianships, permanency matters, jurisdictional matters and contested hearings; and other legal documents including, petitions, summons, orders and subpoenas. Contact other government agencies to gather information. Use internet databases to locate parents in prison, for information, and to search for addresses and court information. In assistance to or the absence of the paralegal, this position may: schedule trial settings, depositions and pretrial witness interviews; schedule follow-ups and monitor case activity including, timelines for petitions and summonses out for service, subpoenas out for service, defaults after service of summons, pretrial preparation, acceptances of service, witness responses, requests for checks or other information, and final orders which may be appealed; Prepare and proofread miscellaneous correspondence and legal documents relating to civil enforcement and contested case hearings, including pleadings, opinions, orders, judgments, notices, summonses and petitions and legislative bills. Draft and, as authorized by supervisor/attorney, sign a variety of memorandums and letters. May assume responsibility for completing duties of other clerical staff and training of other section clerical staff. Back up for reception and mail duties as needed.
Qualification and Experience
Qualifications: College coursework or training in Office Technology that included courses in legal terminology and legal office procedures may substitute for up to one year of the general clerical/secretarial experience (1 year = 40 quarter hours/30 semester hours). 2 years of clerical/secretarial experience which included at least one year as a legal assistant or secretary for an attorney or judge or performance of legal support duties (such as preparing legal documents, maintaining legal records or researching legal information). Experience must include proficiency in word processing software. Able to work with sensitive subject matter, including graphic evidence and be subject to discussions regarding difficult subjects. Demonstrates professional verbal and written communication skills. Experience with working independently, prioritizing own work and meeting time sensitive deadlines, at times with little notice. Experience docketing and managing multiple calendars Legal experience in a litigation environment Experience finding and applying laws, policies and procedures. Ability to exercise judgment and discretion in applying laws and policies. Knowledge and understanding of the state and federal court rules and procedures. Good problem solving skills and information gathering techniques. Ability to maintain punctual and regular attendance. Able to keep and maintain a valid Oregon Driver License, and to lift and transport supplies and equipment.
Closing Date: 4/9/2018 11:59 PM Pacific
Job Number: DOJ18-0046
Oregon Department of Justice Civil Enforcement Division
1515 SW 5th Avenue
Portland, OR 97201