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Organization TypeLaw Firm
Years of Experience
Date Last Verified
Legal Assistant (Transactional) Duties: Preparing all correspondence and legal documents for the attorneys and/or paralegals to whom assigned, including transcribing dictation, typing, proofreading, editing, copying, scanning, filing, and any other steps necessary for preparation and distribution of the item (including giving appropriate instructions to couriers when necessary). Completing business intake workflow process. Obtaining official client files and maintaining all files in a neat, orderly condition, locating them for easy retrieval, and keeping all materials filed and up to date, including closing files. Completing daily time records and releasing them in a timely manner. Requesting checks for disbursements to be charged to clients or to the firm, and other duties included in time and expense accounting and the billing process. Answering the telephone for attorneys either on a regular basis or, in any event, in their absence or when they are on the phone, and taking and relaying messages. Identifying long distance telephone calls and recording postage, photocopying charges and other billable expenses. Assisting billing attorneys in the preparation and timely completion of bills to be sent to clients. Assisting attorneys in the coordination of work assigned to word processing, including logging in assignments and keeping track of documents assigned to word processing. Operating all office equipment efficiently and helping maintain it in good working order. Attending training sessions and maintaining a high level of efficiency using all firm software applications. Helping keep all public areas of the office (conference rooms, lounges, hallways, restrooms, lobby, etc.) and your work station in a neat, orderly condition. Reserving conference rooms for meetings and coordinating food and audio/visual setup when requested. Calendaring of key deadlines and maintaining calendars. Assisting any attorney or paralegal in case of emergency. Assisting other assistants when are available to do so. Making suggestions for more efficient operation of the firm.
Qualification and Experience
Requirements: 3-5 yearsâ€™ experience in a law firm. Proficient in Microsoft Office 2010 Word, Outlook Excel, and PowerPoint. Strong proofreading skills and attention to detail required. Ability to prioritize multiple projects, meet deadlines, and work well under pressure. Strong organizational and interpersonal skills. Strong customer/client service mentality.
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