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Law Firm
Legal Staff
Corporate - General
Project Assistant Responsibilities: Handle incoming mail (open, date stamp, virtually file and route). Answer, screen and forward telephone calls; assist and provide information, as appropriate. Proactively manage contacts in Outlook and firm’s contact management system (InterAction) Make travel arrangements for attorneys and clients. Schedule and coordinate conference calls, meetings and appointments, including conference room reservations, equipment and food, as needed. Enter deadlines into the firm’s docketing system. Submit requests for invoice payments, checks and expense reimbursements. Create, edit, format and proofread documents. Make copies and scan small document projects. Put binders and transcripts together. Register attorneys for seminars and annual memberships. Assist with filing, mailing and other projects. Work effectively as part of a team. Perform other duties as assigned.
Qualification and Experience
Qualifications: College education or paralegal certificate preferred. Proficient spelling, punctuation and grammar. Strong, accurate typing skills. Ability to communicate clearly and concisely in both written and oral form. Ability to complete assignments with minimal supervision. Detail oriented; excellent proofreading skills. Strong organizational skills. Demonstrates client service skills. Excellent time management skills, including ability to multi-task and prioritize Quickly adapts and uses technology. Knowledge and use of Microsoft Office technology (e.g. Word, Excel, PowerPoint). Willingness to undertake additional responsibilities and assist others when needed. Ability to be flexible and adaptable in a variety of situations. Ability to interact with clients and colleagues with professionalism and tact in every medium of communication (in person, telephone, e-mail).
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