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Years of Experience
Date Last Verified
Assistant to the Chief Legal Officer and Board of Directors The candidate will report to firmâ€™s Chief Legal Officer and supports the Board. Will conduct research on sensitive issues and prepare special reports, briefing papers, and recommendations to the Executive Office or Board regarding department policies, programs, and procedures. Coordinate the legal processes associated with collections, such as identifying and evaluating documentation for referral to outside counsel, corresponding with outside counsel, reviewing reports to ascertain status of collections and balances outstanding, inputting information into collections software and evaluating effectiveness of current collection policies and procedures. Authoritatively represent the organization in meetings and contacts with other executives internal and external to the department, departmental committees, and other groups regarding departmental policies, programs, and procedures. Schedule meetings, prepare agendas, coordinate all logistical preparation including open meetings notices and take and manage minutes for the Board and Committees. Compose, review, edit, and approve, under the supervision of an attorney, correspondence, executive minutes, agendas and Board resolutions on behalf of the department, Executive Office or Board. Maintain an organized filing system of paper and electronic documents. Independently respond to questions and inquiries from internal and external sources concerning Board activities. Assist the Chief Legal Officer with tasks including filing, calendaring, coordination of meetings and periodic travel, facilitating timely communication and correspondence, logging and prompting compliance with deadlines, tracking internal and external audits and other high-level tracking as well as other activities and special projects as assigned. Other duties as assigned.
Qualification and Experience
The candidate should have Associateâ€™s degree in business field or equivalent education or experience. Experience in a support role such as an administrative assistant or executive assistant in a professional service environment is essential. Paralegal experience and/or Collection Law knowledge is helpful. Should have strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, and external partners. Should have strong written and verbal communication skills. Must have advanced computer skills with Microsoft Office Suite of products and other software or applications associated with assigned work.
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