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Legal Staff Paralegal in Rochester, NY

Woods Oviatt Gilman LLP Apr 19,2019 Apr 03,2019 Location Rochester NY
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Law Firm

Legal Staff

Trusts and Estates

1-3 yrs required

Profile

Legal Assistant The candidate will be responsible for supporting attorneys and paralegals by performing a variety of administrative duties, including drafting correspondence, answering phones, communicating with attorneys, clients, and court personnel. Will prepare estate planning documents: Wills, Power of Attorney, Living Wills and Health Care Proxies, and various types of Trust Agreements. Prepare gift and note plans (Medicaid), estate planning asset summaries and flowcharts. Perform the opening and closing of files as requested. Proactively anticipate attorney needs by reviewing calendars and ensuring attorneys are prepared with all necessary documents for client meetings. Manage E-Filing and complete this process for Attorney’s and Paralegals as requested. Provide professional, efficient and friendly client service on the telephone and in person. Coordinate with clients, external counsel and other vendors to obtain and exchange information and documentation related to legal matters. Assess the urgency of situations and determine appropriate actions, monitor status of pending item, provide follow up and keep management informed by communicating a wide variety of information. Manage schedules, including trial dates and hearings. Coordinate appointments, meetings, teleconference, video conference and business travel. Utilize case management system for electronic data management of legal files. Ensure that all necessary information is shared between clients and attorneys on various files. Oversee and coordinate acquisition and maintenance of legal research and reference materials for office, including hard copy and electronic materials. Enter timesheets for attorneys and paralegals. Provide admin support such as transcribing dictation, maintaining calendars, setting up meetings, coordinate courier deliveries, sorting and distributing mail. Assist with overflow projects/assignments such as filing, photocopying, scanning, or reception relief and perform other duties as needed upon request by immediate supervisor.

Qualification and Experience

The candidate must have 1-3 years' experience in an administrative support role (preferably in legal). Must type a minimum of 60 wpm. Must have working knowledge of Adobe and Microsoft Office Suite: Outlook, Word, Excel, and PowerPoint. Must have strong typing, computer, organizational, and administrative skills with meticulous attention to detail. Must have excellent communication and interpersonal skills.

Company info