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Organization TypePublic Interest
Years of Experience
Date Last Verified
Legal Executive Assistant The candidate will coordinate Department related routine and ad-hoc meetings, including polling people for attendance, locating and reserving available conference rooms, scheduling, preparing and distributing agendas, coordinating presentations, and recording and distributing minutes. Will maintain appointment book and calendar of events for the General Counsel and Risk Manager and coordinates with others in the Departments. Answer incoming telephone calls, screens and responds, or refers to appropriate staff members to respond. Consult with and informs appropriate persons of situations requiring attention serving as a both a filter to the legal, risk, and compliance departments but also helping serve more timely and responsive assistance to hospital management and staff. Collect, open, sort, screen, date stamp, and disseminates the Departments' mail, delegating and forwarding as appropriate. Prepare outgoing mail, ensures appropriate copies of and electronic retention of outgoing mail copies, and ensures it makes deadline for courier pick up. Prepare reports, memos, letters, mailings, and other documents using word processing, spreadsheet, and database presentations software, which primarily includes Microsoft Word, Excel, and PowerPoint. Draft written correspondence as required or directed. Assists the General Counsel and the Deputy General Counsel with the management and oversight of the Departments' operational and capital budgets. Creates and maintains spreadsheets to establish and track budgeted items. Ensures expenses are within budgeted amounts. Coordinates the timely invoice and check request processing. Maintains appropriate supply level of materials in normal inventory; orders special supplies and items. Responsible for Departmental personnel issues including time cards, payroll, earned time request, expense reports, and on-call schedules. Performs photocopying, scanning, and internal and external filing duties. Assists the Risk Manager with the submission of First Notices of Loss. Establishes and maintains files and records for easy retrieval. Assists with the maintenance and consistency of shared electronic files. Assists CMC's Paralegal with the administration of CMC's electronic database for contracts, especially related to responding to CMC managers and directors regarding contract questions and requests for copies and necessary follow-up on contract negotiations, status reports, tracking down signatures, distributing final copies, etc. Assists CMC's Risk Management Department with the administration of its incident reporting database especially related to responding to CMC employees regarding questions, requests, and inquiries for this database. Associates Degree or equivalent education is needed. Should have 5+ years of experience in a corporate organization. Experience in a law firm or healthcare organization is a plus. Paralegal experience is a plus.
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