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In-House
Legal Staff
Corporate - General
Min 3 yrs required
Corporate Secretary - Paralegal The candidate will work closely with the Corporate Secretary of the Corporation to manage and build the Office of the Corporate Secretary function for the Corporation. Will assist the Office of the Corporate Secretary in administrative functions necessary to ensure that firm's Board and internal governance frameworks meet appropriate regulatory requirements, Delaware corporate law and fit the needs of the Corporation and of its directors. Support the Office of the Corporate Secretary in ensuring that the Board of Directors understand and carries out its fiduciary and regulatory duties. Provide confidential functions to the Corporate Secretary, CEO and Executive Management, by producing a variety of documents such as correspondence, executive minutes, agendas and Board resolutions. Assist with the review of all Board of Directors and Committee materials prior to Board and Committee meetings. Help ensure that the Board of Director and Committee meeting material review process for executive officers is conducted in an efficient and expedient manner. Prepare for, and participate in, the Corporation’s Annual Stockholders’ meeting. Update and maintain records of Board of Director and Committee meetings, including those in which confidential executive session minutes have been taken, and draft appropriate resolutions. Perform internet and legal research, as necessary. Perform administrative functions for the Office of the Corporate Secretary including the following. Track and ensure compliance with governance internal functions. Develop, maintain, and revise board, board committee, and management committee agendas consistent with corporate requirements in charters, corporate governance principles, or By-Laws, including by ensuring meetings with the Chief Executive Officer, General Counsel, and other appropriate senior officers is conducted in a timely manner. Update and maintain of materials for the annual board and committee self-evaluations and Director Orientation materials. Prepare director skill matrices. Prepare and maintain written stockholder consents. Assist with onboarding of new directors, including by maintaining a list and preparing a record of receipt of new director candidate documentation. Coordinate and maintain information received from directors on an ongoing basis. Update and maintain electronic corporate files, databases, email and directories. Utilize desktop publishing applications where required. Perform other duties as required.
Qualification and Experience
The candidate must have Undergraduate degree, with at 3+ years’ experience in corporate secretary or corporate governance role. Paralegal certificate and/or large law firm experience preferred. Must be able to work in a capacity with strict privacy and confidentiality requirements both inside and outside the Corporation. Working familiarity Delaware corporate law is required. Experience in corporate governance with a regulated entity, particularly a self- regulatory organization with the US Securities and Exchange Commission, preferred. Strong analytical and problem-solving skills is required. Strong management and organizations skills is required. Excellent interpersonal and communication skills is required. Microsoft Office (Excel, Word) skills is required. Sharepoint experience is required.
Ref REQ-731
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