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Legal Staff Paralegal in Tampa, FL

Jones Sign Company Sep 24,2018 Aug 17,2018 Location Tampa FL
This job is expired...

In-House

Legal Staff

Other

2-3 yrs required

Profile

Sales Support Duties: Support Sales team members with all aspects of the sales process. Assist in the training process of new sales executives with all company procedures. Prepare client specific presentation materials. Process Request for Proposal (RFP) & Request for Information (RFI) to determine client’s expectations and deadlines along with assigned sales team. Ensures that all company’s proposals are fully executed from start to finish. Manages and executes project handoffs to Project Management once sales cycle has been closed. Meets with assigned Sales Executives to determine scope of work prior to work initiation. Creates proposal schedule to ensure all necessary deadlines are met. Updates and maintains project information database. Data entry and task management in company’s ERP software. Maintains company information database. Review and edit proposal input from other departments to ensure a professionally produced proposal is submitted to meet client’s defined scope of work and deadlines. Save and print documentation for bid file. Submit requests to estimating. Review opportunities for all items that require attention and should be noted in pricing review. Review and advise estimating team of new information for bid changes. Prepare and submit Jones pre-qualifications and requests for proposals. Prep proposal documents and attachments, including cover pages, form letters, references, project profiles, etc. to create professional bid packet to be submitted. Follow up on routed documents requiring review or signature. Assist with proposals and pricing sheets. Assist sales staff with estimate submittals, proposals and marketing information. Facilitate sales and estimating processes and procedures. Respond to requests for information, documents and/or marketing materials. Assist sales staff when traveling or train new sales staff on processes and procedures. Update, organize and add information relating to all facets of the business as required to be used by all Jones staff for marketing and pre-qualifications. Ensure references are updated on a regular basis. Maintain current and completed project information spreadsheet for use in marketing material and qualifications. Request reference updates and recommendation letters from sales department Facilitate contract submission and signatures, scan and save in system Download, print and copy items as requested. Enter estimate requests, updates and Bills of materials (BOMs) requests to Smartsheet’s and distribute to appropriate individual. Prepare design requests in Job Scope and submit to designers. Run various reports and keep meeting notes. Facilitate marketing requests from the sales department. Trade show coordination to include purchasing of promotional items, shipping and booth options.

Qualification and Experience

Qualifications: Associate degree in a related field, such as administrative assistance, business administration, paralegal, etc. Bachelor’s degree in a related field a plus. 2-3 years of experience in an administrative role requiring high level of detail and follow up. Ability to communicate professionally, verbally and written, at all levels of an organization. Strong time management and prioritization skills. Excellent attention to details and deadlines. Exposure to sales, marketing, legal or any combination is desired. Strong computer navigation and typing skills along with ability to learn and navigate new systems. Experienced with Excel, Word and PowerPoint. Smartsheet knowledge a plus. Experience editing Adobe Acrobat documents a plus. Thorough understanding of company “branding” for all marketing and other promotional materials. Ability to comprehend numerical and dimensional measurements. Demonstrated ability in managing multiple tasks while meting assigned deadlines.

Additional info

Requisition ID: 2160

Company info