Job Details

Paralegal Services Coordinator

Company name

Organization Type

Law Firm

Job Type

Legal Staff

Date Last Verified

May 23,2019

Valid Through

Sep 05,2019

Posted on

Mar 22,2019

Years of Experience

Min 2 yrs required


New York City, NY, United States

Employment Type



Practice Area
Finance >> Finance - General
Finance >> Finance - Project Finance
Information Technology >> Information Technology
Labor & Employment >> Labor & Employment
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Paralegal Services Coordinator
The candidate will work closely with Director of Paralegals in all aspects of coordinating Firm-wide paralegal department; Coordinate assignments and staffing across practice areas/offices; Assist with day-to-day staffing requests to ensure timely completion of all tasks; Track daily attendance of paralegals to ensure proper coverage and compliance; Oversee weekly paralegal time sheets and overtime requests for accuracy and timeliness; Monitor weekly DTE entries to ensure compliance with submission deadlines; Schedule and coordinate weekend on-call paralegal program across departments; Coordinate paralegal vacation schedules and Holiday coverage; Review and process incoming paralegal applicant resumes including scheduling interviews and soliciting feedback; Assist with yearly Project Assistant orientation program including coordinating schedules, travel, content and training; Facilitate new hire on boarding, office assignments, and orientation; Coordinate paralegal training programs to ensure training aligns to Firm’s needs and paralegal professional development; Assist with annual and mid-year performance review process including soliciting and compiling written evaluations; Coordinate department’s requirements with IT, Payroll, Finance, HR, Operations and Office Administrators; Coordinate conference room set ups and AV coordination across offices including department meetings, interviews, and training.

Qualification and Experience

The candidate must have bachelor’s Degree with 2+ year’s related experience, preferably at a law firm; Must have ability to interact appropriately with all levels of staff, attorneys and management; Must have ability to manage multiple priorities and deadlines in a complex and fast-paced environment; must be able to quickly and proactively identify problems and develop solutions; must be able to work independently while knowing when to seek consultation; Must have professional demeanor and excellent organizational skills; Must have strong technical skills in Microsoft Word, Excel, PowerPoint as well as the ability to learn new software and applications; Must have strong written and oral communication skills.

Additional info

Reference id: 19000019

Company info

Hiring Coordinator
Proskauer Rose LLP
Eleven Times Square Eighth Avenue 41st Street
New York City, NY 10036


" Law Firm with Top Attorneys"

Current Employee - Reviewed on December 16, 2017

There needs to be improvement in the area of offering employees and staff guidance through mentorship. The law firm should offer varied working schedule with less hours.

Pros : A law firm in which the environment promotes to think outside the box. The work varies and is abundant but sometimes captivating.
Cons : The law firm misses the component of offering employees and staff guidance through mentorship. This law firm may be difficult to work for if having trouble with balancing work and life.
Current or former employee? : Current Employee

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