Job Details

Executive Assistant / Paralegal

Company name

Aero Precision Industries, Inc.

Organization Type

In-House

Job Type

Legal Staff

Date Last Verified

Jul 02, 2020

Valid Through

Oct 15, 2020

Posted on

May 06, 2020

Years of Experience

Min 15 yrs required

Location

El Segundo, CA, United States

Employment Type

Full-time

Industry

Legal
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Executive Assistant / Paralegal
The candidate will ensure efficiency and maximize the time of the executives. Heavy management of business schedules and calendars. Maintain personal schedule and appointments for executives. Assist and support executives with legal research or due diligence, research and analysis of law sources, and ensuring overall compliance of the Company. Assist with preparation and handling of legal documents, contracts, and agreements. Maintain legal documents, case files, contracts and other corporate records. Support needs of executives across a variety of corporate legal matters. Compile/edit board level documents and presentations ensuring format consistency of content with an emphasis in PowerPoint presentations, executive letters, strategic plans and BOD letters. Compile meeting agendas, capture meeting minutes and track action items and issues to resolution. Book domestic and international travel with full attention to detail. Process expense reports in a timely manner. Shadow the executives' schedules. Build and develop key relationships with the corporate team and corresponding individuals. Maintain timely, accurate, tactful and ongoing communications between “C-level” leaders and multiple constituents including business partners and members of the Board of Directors. Quickly pivot and be available as business needs arise, including after hours. Pivot to business needs, successfully balance priorities and meet competing deadlines in a fast-paced environment. Should have 15+ years supporting VP and C-suite level executives., BA/BS preferred. Paralegal or Legal Assistant background required. Proficiency with Microsoft Office Suite – including Outlook Email and Calendar, PowerPoint, Word, and Excel. Experience with Concur and other conferencing and travel booking tools and resources.

Additional info

Requisition ID: 1196

Company info

Hiring Coordinator
Aero Precision Industries, Inc.
30 Lindbergh Avenue
Livermore, CA 94551

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