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Years of Experience
Paralegal / Legal Administrator The candidate will answer incoming phone calls and emails, open USPS mail, routing all in a timely and efficient manner. Will open, maintain and close client and non-client files. Check potential client names to avoid conflicts with current / previous clients; maintain annual list of consultations and referral sources. Copy and file a variety of documents including, but not limited to, internal client files, court documents / pleadings, agreements, contracts and bank deposits. Transcribe tapes. Schedule appointments with clients, court hearings, maintain calendars for Attorney with deadlines and confirm conference room availability. Write internal communications and memorandums as directed by the Attorney as needed in accordance with company policies and procedures. Other duties may be assigned. Track and bill time to clients for fact checking and other research when ability to do so is demonstrated. Become a notary. Order office supplies and maintain inventories and schedules for printers, copier usage and service. Schedule file closing and document shredding. Support receptionist and other team members. Perform duties in compliance with federal and state regulations and guidelines. Comply with all company and site policies and procedures. Remain current in profession and industry trends. Contribute to office effectiveness and efficiency by: making suggestions for improvement. Must have high School Diploma and 3+ years of experience in providing administrative and clerical support to a senior level executive. Should have 2+ years of working in a law firm, the judiciary, or, paralegal certificate or degree. Must have listen, read and interpret documents such as notes for drafting estate plans, petitions, motions, responses, discovery requests, etc. Knowledge of legal office operation is needed. Knowledge of legal case management practices are essential. Proficient with word processing applications such as Microsoft Word or Word Perfect is needed. Computer skills: Enter data into computer accurately using software for data entry and word processing. Must have work and be proficient with e-mail systems.
Job ID: 294602
Company infoHiring Coordinator