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Legal Assistant - Data Management The candidate will coordinate and facilitate the flow of critical real estate documents and information for abstraction by a third party vendor and the uploading of critical real estate documents to the document storage system. Day-to-day administrator of the lease abstraction system (Tririga) as a member of the Data Management Team. Principal accountabilities include: Core Assistant/Administrative Support of Lease Abstraction System: Basic understanding of and ability to identify various real estate documents. Coordinates the flow of information to and from companyâ€™s and our third party vendor. Receives, scans, organizes and manages record and file requests and deliveries. Ability to work in team environment as well as the ability to work independently in solving daily obstacles. Sends correspondence and e-mail messages to vendors, customers and clients. Tracks and responds to incoming calls and letters from external customers in connection with the lease abstraction system and document management system. Provides back-up support for the teamâ€™s legal assistant. Responds to inquiries about the lease abstraction system and document management system. Organizes and maintains both paper and electronic files and records. Critical Global Competencies: Uses technology appropriately. Leads the team in the use of and application of software programs such as Tririga, CoStar, Word, Excel, One Note, Team Connect, etc. Able to work and communicate effectively with professional-level individuals. Able to balance conflicting priorities. Understands real estate team's goals, contributes to the team's success by being an active participant and promotes a shared responsibility for achieving results. Assists the team in identifying opportunities to improve communication within and outside the group. Participates in the training of new employees within the department.
Requisition Number: 5949BR.
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